Legal Secretary, Office of General Counsel

Overview

Vice President, General Counsel and Secretary of the Board

Position overview:

We are seeking an experienced, professional legal secretary to support the University General Counsel. This role requires a minimum of five (5) years of administrative support/secretarial experience and an associate degree (or two (2) years administrative experience at an educational institution may be substituted for the associate degree). This is not a paralegal position; it is administrative support for the Office of the General Counsel.

This is an onsite position;
Monday – Friday 8:30-5:30.

Position Title: Legal Secretary

Department: Office of General Counsel

Division: Office of General Counsel

Reports to: Vice President, General Counsel and Secretary of the Board

Direct Reports: 0

Parameters: FT

Primary

Location:

Main Campus

Flex Work (Hybrid) Eligible: No

Remote Eligible (100% off campus): No

Classification: Non-Exempt

Job Profile #: 00008

Hourly Rate: $28.85 - $33.65

• Type, edit, proofread and finalize correspondence, reports, forms, and other documents.
• Open electronic files, organize and maintain electronic and paper files in accordance with office guidelines.
• Intake of new matters, which includes opening an electronic file.
• Mail or arrange delivery of correspondence.
• Process incoming mail and documents.
• Answer phone calls, route incoming calls, take messages.
• Maintain the General Counsel’s schedule and calendar and track deadlines.
• Organize and coordinate meetings, conferences, training sessions and events.
• Assist the General Counsel in collecting information and records/documents.
• Assist the General Counsel with policy drafting and review.
• Compile and analyze data and prepare reports and summaries as necessary.
• Assist with records retention of OGC records in accordance with applicable university policies.
• Data entry and use of Microsoft Excel to track data.
• Assist with establishing and revising work procedures to improve office efficiency.
• Assist the General Counsel with Board meetings and correspondence.
• Submit requests for computer hardware assistance.
• Order and maintain office supplies.

Other duties as assigned.

Five (5) years of administrative support/secretarial experience and an associate degree (or two (2) years administrative experience at an educational institution may be substituted for the associate degree).

Four years or more administrative support/secretarial experience with a law firm or an in-house environment.

• Knowledge of and ability to follow university policies and procedures.
• Ability to demonstrate exceptional service in alignment with Serve with Purpose and to establish and maintain effective working relationships with the campus community.
• Microsoft Office 365 includes proficient skills in Excel, Word, PowerPoint, Teams, and SharePoint.
• Workday proficiency related to the role.
• Clerical – Knowledge of clerical procedures and systems such as word processing, managing files and records, designing forms, developing access databases, processing incoming and outgoing mail, processing incoming documents, and other office procedures and terminology.
• Customer Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management – Knowledge of case and document management systems.
• Law and Governance – Knowledge of laws, legal codes, court procedures, government regulations, executive orders and agency rules.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience.
• Reading Comprehension
• Active Listening
• Speaking
• Critical Thinking
• Coordination
• Time Management
• Priority Management
• Social Perceptiveness
• Organizational
• Written and Oral Comprehension
• Oral Expression
• Information Ordering
• Category Flexibility
• Deductive Reasoning

None

This is a security sensitive position. You are required to abide by the rules governing support staff in a legal office as set forth in…