Administrative Assistant, Purchasing Projects

Summary

Lidl is looking for its next Administrative Assistant to join the Purchasing team in HQ! The Orga 1 Administrative Assistant provides critical project and process support for the Purchasing Data Management department. This role requires the ability to work independently, superb attention to detail, and strong organizational skills to complete multiple tasks and projects simultaneously. This position will assist with generating reports and complete tasks on a variety of topics, with the ability to meet deadlines.

The Administrative Assistant will liaise primarily with Purchasing, as well as multiple stakeholders within the business, and external Service Providers, therefore requiring strong customer service skills.
This position is based out of our corporate headquarters in Arlington, VA, and may have remote flexibility.

• Assist with all Category Group Analysis (WGA) administrative tasks
• Support the WGA process by helping set up the analysis and collecting samples
• Join Category managers during the analysis to notate agreed changes
• Process all incoming INT tasks and liaise with applicable stakeholders
• Process supplier charges in coordination with accounting
• Support data maintenance in several systems and Google Workspace
• Proactively escape issues to management in a timely manner
• Carry out process improvements in coordination with management
• Ensure process adherence when completing tasks and liaising with stakeholders
• Perform data entry tasks for various department projects

Note:

In addition to the tasks listed, this position may include, per instructions of their superior, additional ad-hoc tasks out of operational necessity.

• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Proficient in Google Workspace or related software
• Excellent organizational skills and attention to detail
• Project management skills
• Ability to work independently and proactively
• Comfortable and professional when interacting with all levels of staff, including senior leadership
• Ability to respond effectively to changing workloads and conflicting priorities
• Ability to take ownership of tasks to ensure accuracy and completion within a given deadline
• Ability to prioritize and manage time effectively during periods of high workload

• Intermediate to advanced German language skills to help in liaising with the German HQ and translating German documents and systems
• EDI experience
• Salesforce experience

• Bachelor’s degree
• 1 year of experience in a related field or relevant internship experience
• In lieu of degree, 2+ years of experience in related field will meet the education and related experience requirements listed above

• Ability to work in a fast-paced working environment, including the store(s), distribution center(s), warehouse(s), and/or corporate office(s) with the capability to switch job functions/roles quickly
• Ability to remain in a stationary position (standing and/or seated) more than half the time
• Ability to maneuver cases of product (lift, move, carry, slide, etc.) up to 30 lbs.
• Ability to spend more than half the time viewing computer monitors

At Lidl, we know that in order for our people to do their best, they must be at their best. That’s why as a company, we offer one of the most generous benefits packages in the industry.

• Medical & Prescription | Dental | Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401k Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well-Being Program
• Daily Pay, a voluntary benefit to offer employees access to their pay on their own schedule

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