Executive Assistant to CEO
Job in
Arlington, Arlington County, Virginia, 22201, USA
Listing for:
Ashoka
Full Time
position
Listed on 2026-02-06
Job specializations:
-
Administrative/Clerical
Virtual Assistant/ Remote Admin, Administrative Management, Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Position: Executive Assistant to the CEO
Executive Assistant to the CEO
Ashoka is a global organization that has pioneered the field of social entrepreneurship and supports the world’s leading changemakers. We are looking for a highly organized, proactive, and systems-minded Executive Assistant to partner closely with our CEO and Executive Office.
This role is ideal for someone who thrives in a fast-paced, mission-driven environment and brings both the meticulousness of an administrator and the foresight of a strategic collaborator. You will play a central role in ensuring the CEO’s time, communications, and decision-making are aligned with organizational priorities and carried out with excellence.
What You’ll Do:Strategic Calendar and Priority Management
Own and manage the CEO’s complex calendar with precision and care—balancing long-term planning, mission-critical engagements, and real-time needs.Anticipate scheduling demands and provide thoughtful recommendations for prioritization based on organizational rhythms and strategic initiatives.Lead coordination of internal and external meetings, ensuring the CEO and relevant partners are prepared and aligned.Collaborate with the Executive Administrator to manage high-priority scheduling requests and potential conflicts.Actively contribute to monthly Executive Office planning sessions, helping forecast capacity needs and shaping strategic priorities for the CEO’s schedule.Executive Communications Support
Serve as a critical filter for the CEO’s daily correspondence—reviewing email traffic, identifying priorities, and escalating timely issues with discernment.Prepare and deliver a daily package of materials for the CEO that highlights urgent communications, strategic documents, and upcoming decision points.Ensure every touchpoint—from internal memos to external emails—reflects the professionalism and thoughtfulness of the Executive Office.Team Coordination and Document Oversight
Provide oversight and day-to-day coordination for the Correspondence Team (Lead and Associate) in partnership with the Deputy Administrator.Monitor the status of memos and materials requiring the CEO’s attention and ensure their timely delivery.Conduct regular reviews with the Correspondence Lead to track high-priority communications and maintain high standards of quality and alignment with the CEO’s directives.Be available to proof, refine, or support the development of memos and materials as needed.Leadership Meeting Planning and Execution
Co-lead development of the agenda for Ashoka’s weekly global leadership meeting, collaborating with senior members of the Executive Office.Provide logistical and technical support during meetings, and ensure follow-up materials (e.g., chat transcripts and recordings) are uploaded and accessible.Continuously build your understanding of Ashoka’s mission and initiatives by actively engaging in internal trainings and knowledge-sharing opportunities.What You Bring:You are a systems thinker who thrives on organizing complexity and spotting patterns across moving parts.You approach your work with a service mindset—discreet, professional, and proactive in supporting leaders behind the scenes.You enjoy problem-solving independently and bring a high level of judgment, reliability, and attention to detail.You’re energized by contributing to a mission-driven organization and take pride in creating clarity and structure that helps others succeed.Prior experience in a fast-paced, high-accountability environment is preferred.Additional Information
This is a full-time salaried position.Overtime may be required during peak planning periods and other high-demand times.This position is based on site in our Arlington, Virginia office.#J-18808-Ljbffr
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