Joint Oversight Council; JROC Secretariat

LOCATION

Arlington, VA (Pentagon)

Contingent Actively Recruiting

Up to 10% of time

Active Top Secret Clearance required

401K, Life/Health/Dental/Disability Insurance, Flexible Paid Leave, and Tuition Reimbursement.

Patricio Enterprises (PE) is seeking a JROC Secretariat to manage day-to-day operations, answering phones and ensuring messages are taken and acted upon when the JROC leadership is unavailable; greeting visitors; drafting, reviewing, staffing, filing, and updating a variety of documents, to include memorandums, papers, presentations, and meeting minutes, briefs, and reports; and reviewing final documentation for grammatical errors and formatting, coordinating meetings;

coordinating facility and logistics support for conference rooms; and operating video teleconference and general audio-visual equipment. The JROC Secretariat will create a JROC Secretariat SOP detailing process and procedural requirements needed to support JROC and JCB events and documentation within 90 days after contract award. JROC Secretariats shall be aligned with JCD.

• Organize and keep the JROC calendar, tracking daily schedules; de-conflicting calendar and schedule, documenting calendar events in Outlook and SharePoint calendar locations, notifying the JROC leadership of events and meetings; and, providing packages, read-aheads, slides, and agendas for meetings/conferences/events (being attended by the JROC leadership) at least forty-eight hours prior to the meeting start time. Calendaring activities will include coordination with external agencies and organizations.
• Attend (either in person or via teleconference/video teleconference) and facilitate classified and unclassified senior-level visits, JROC leadership hosted meetings, and JROC leadership hosted conferences to include off-site meetings, and special events. Facilitation shall include sending out meeting requests and tracking meeting acceptance roster; preparing agendas; reserving appropriate meeting locations; reserving and validating connectivity of teleconference and/or video teleconference lines; providing a read ahead for every meeting at least forty-eight hours prior to the meeting start time;
  
  aggregating slides from the appropriate points of contact; and, drafting and forwarding meeting minutes while following appropriate classified and unclassified meeting procedures.
• Perform all required activities in order to maintain information security, to include completion of applicable documentation for securing the approved container for classified documents, scheduling and auditing daily security checks, and reporting any deficiencies.
• Conduct accountability surveys during fire drills and other emergency evacuation events.
• Help establish and support processes used to support all JROC activities; understand the mapped workflows of utilized business processes used by the JROC. Support the maintenance of standards of practice and other policy/procedure guides used by the JROC. Effectively communicate and coordinate with stakeholders in the process. Identify and address process problems promptly and follow through to ensure that corrective or recommended process updates are effectively implemented.
  
  Identify and take advantage of opportunities to accomplish multiple objectives.
• Generate and maintain reports (routine, ad-hoc and customized [e.g. GAO and FOIA requests]) and status updates. This includes interaction between designated decision support tools (and their follow on systems) and stakeholders, both internal and external to the Division.
• Serve as a site administer and maintain and regularly update Branch and Program level SharePoint and Intelink pages (NIPR and SIPR) or other ADRs.
• Support tracking functions of various JROC products and processes.
• Liaison and coordinate with various JROC leadership, Joint Staff Directorates, and interagency (i.e., internal and external stakeholders, within Government and internationally) entities, for planning and executing internal and external meetings, conferences, and special events.
• Perform the following supply management duties such as keeping track of JROC/JCB supply requirements/stock and consolidation and coordination through the JSSSO for JROC/JCB supply orders.

• Understanding of the Office of the Secretary of Defense (OSD), Joint Staff, Military Departments, and how they coordinate.
• Knowledge of handling CUI, FOUO, classified documents, secure communications, and visitor access procedures.
• Familiarity with PPBE and Defense Acquisition System, or similar (depending on role).
• Ability to write clearly and concisely for senior-level audiences.
• Professional verbal communication with DoD personnel and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Bachelor’s degree.
• A minimum of eight (8) years of experience.
• Three (3) years of experience working on the Joint Staff.

• Typical office…