Administrative Assistant

Job Description

The Administrative Assistant I
- Elementary provides secretarial support to assigned Administrator(s) or Department(s); establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources. This 12‑month Support position reports to the School Principal.

• Education: High school diploma or equivalent.
• Experience: Job related experience within specialized field with increasing levels of responsibility required.

• Coordinates schedules, meetings and activities for the purpose of supporting administrator/department staff with operational activities.
• Maintains a wide variety of files and records (manual/computer; confidential/non‑confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
• Maintains all monies collected (e.g., field trips, school fund‑raising activities, school monetary donations, etc.) for the purpose of keeping accurate school financial records for all school Activity Funds.
• Monitors assigned departmental activities and/or program components (e.g., travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
• Prepares a variety of written materials (e.g., reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Responds to a variety of inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
• Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.

Grade 20 of the ACPS Support Salary Scale, hourly wage of $23.97 to $29.49 an hour (additional factors in calculation, including hours, # of days, etc.).

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.
• Public Health Compliance – Must follow safety and health protocols.