Administrative Support Specialist

Position: Administrative Litigation Support Specialist

Location: Defense Office of Hearings and Appeals, Arlington, VA 22203

* This position is on-site 5 days per week.

Clearance Requirement: Active Top Secret (No Sponsorship)

Position Objective: Perform complex day-to-day administrative and litigation support activities in support of customer’s Hearing Office Division. Individual(s) must be able to work independently, receiving a minimum of detailed guidance, to complete tasks that include, but are not limited to, archiving, retrieval, database inputs, report generation, and other work with both classified and unclassified case files. In addition, individuals will be expected to research, locate, and deliver requested cases to Administrative Judges, Attorneys, and adjudicators.

Duties and Responsibilities

• Demonstrate knowledge, understanding, and mastery of content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Apply detailed knowledge, understanding and mastery of the personnel security administrative litigation process under DoD Directive 5220.6 and other applicable security clearance regulations and the safeguarding and handling for PII and other highly sensitive information in accordance with the Freedom of Information and Privacy Acts.
• Analyze, recommend and take appropriate actions to resolve requests related to the Freedom of Information and Privacy Act and the rules governing the release of official government information to the general public for both classified and unclassified information.
• Hearing Office Support Services:
• In-process new cases by preparing 35 - 150 case files per month and entering the information into the DOHA Hearing Office Case Tracking System. Cases consist of ISCR/ADP clearance cases, military and civilian clearance cases, cases heard under HSPD
  12, TRICARE appeals, and Special Education Due Process hearings.
• Assist all Judges at all stages of the due process hearing or written record case; will produce error free work to include:
• Issue notices of hearings and contact applicants and appellants about scheduling and access;
• Search and reserve courtrooms or hearing rooms throughout the CONUS for DOHA hearing location;
• Set up VTC or online video (e.g. Teams, etc.) for remote hearing and troubleshoot VTC /online video problems;
• Perform Case Tracking System database management;
• Prepare final decisions for issuance; forward decisions with appropriate correspondence to the parties; prepare case file and redacted decisions for Hearing Office records; and
• Prepare error‑free electronic decisions that are Section 508 compliant for publication.
• Hearing Office Administrative Litigation Support Specialists will handle sensitive information and personally identifiable information within established regulations and procedures and will take precautions to ensure the DOHA Hearing Office does not mishandle sensitive information and personally identifiable information. Work requires knowledge of policies and procedures relating to industrial personnel security cases, as well as the ability to manage a large case load of ISCR, ADP, personal appearance, HSPD 12, TRICARE, and Special Education Due Process hearing cases and other work and deploy resources to accomplish the mission in the quickest and most efficient manner possible.
• Hearing Office case support includes, but is not limited to, litigation support, document preparation and organization, document filing, mailing, and making appropriate entries to the case tracking system. All of this must be done with experience in, and mastery of, the Freedom of Information and Privacy Acts, the personnel security administrative litigation process under DoD Directive 5220.6 and other applicable security clearance and administrative process regulations and the safeguarding and handling for PII and other highly sensitive information and in compliance with Section 508.
• Receive reports for adjudication and record cases in the appropriate computer databases, utilizing the Defense Information System for Security (DISS), and the specific DOHA web‑based case tracking system.
• Read and analyze reports for…