Office Manager & Executive Assistant

Overview

This role is primarily responsible for overseeing the day-to-day operations of the Arlington office, ensuring a seamless, professional, and well-managed workplace environment. In addition, the role provides high-level administrative support to senior executives. The ideal candidate is an experienced office manager who is highly organized, proactive, and comfortable balancing operational ownership with executive support.

• 8+ years' experience / Office Manager who takes full ownership of a professional, fast-paced office environment
• Comfortable providing high-level executive support as part of the role
• Proactive and dependable, with the ability to anticipate needs and resolve issues before they escalate
• Confident serving as the primary on-site point of contact for employees, visitors, vendors, and building management
• Able to manage multiple priorities calmly and effectively in a high-pressure environment
• Comfortable operating independently with sound judgment and minimal direction
• Maintains a polished, professional presence while remaining approachable and service-oriented
• Adapts quickly to changing priorities, new executives, and evolving business needs
• Provides executive support with discretion, strong organization, and attention to detail
• Takes pride in creating a seamless, well-run workplace and is willing to step in wherever needed to keep operations running smoothly

• Manage the daily operations of the Arlington office to ensure a professional, efficient, and welcoming environment
• Serve as the primary point of contact for office-related needs, vendors, building management, and service providers
• Oversee reception and front-of-house operations, including greeting guests and coordinating meeting logistics
• Ensure conference rooms are properly set up, maintained, and ready for meetings and events
• Manage office supplies, equipment, and inventory; proactively anticipate office needs
• Coordinate office services, repairs, and maintenance as needed
• Support compliance with company policies and standards related to office operations
• Act as a reliable on-site presence, handling ad hoc requests and operational issues as they arise
• Provide administrative support to a team of senior executives
• Manage complex calendars and coordinate internal and external meetings
• Book and amend domestic and international travel arrangements
• Process expenses and assign appropriate deal codes through Concur
• Screen and redirect phone calls and manage executive communications as needed
• Hours are 9am-6pm, 5 days a week in office