Executive Administrator

This Executive Assistant position will report to and support both the Vice President of Corporate Communications & Brand and the Vice President of Corporate Affairs & International Communications. The role requires a team player with excellent interpersonal, communication skills, professionalism and proven ability to manage multiple tasks and prioritization. The position requires extensive administrative experience supporting executive‑level staff; the selected candidate will interface with company executives and external contacts.

The role is in person in Bethesda, MD, with periodic travel to Crystal City, VA.

• Maintains calendars to ensure efficiency and maximum use of leaders’ time, arranges meetings, makes travel arrangements and interfaces with internal and external customers.
• Works effectively with internal and external staff assistants to schedule meetings and coordinate communication between executives in a timely and efficient manner.
• Ability to multi‑task in a fast‑paced, deadline‑driven environment without constant oversight from leadership.
• Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests, ensuring all correspondence is accurate, complete and properly handled.
• Supports and coordinates varied team meetings and offsite events, requiring strong organisational skills.
• Operates proactively to resolve conflicts or issues in advance, and quickly resolves unexpected conflicting meetings and schedules.
• Maintains an efficient work environment.
• Plans and executes logistics related to all actions on the Vice President’s calendars, including scheduling meetings and evaluating travel logistics while on travel.
• Coordinates with the Technical Assistant to prioritise and de‑conflict travel and meeting logistics.
• Prepares and processes expense reports and reconciles the business travel card in a timely manner.
• Submits invoices, manages all required event approvals, and handles planning for offsites and events.
• Processes all aspects of travel itineraries, security forms and clearances for domestic and international travel.
• Processes visitor requests for on‑site meetings.
• Retrieves, opens and distributes mail to the appropriate person.
• Orders and sets up catering/lunches for visitors.
• Coordinates special events when necessary.
• Manages various administrative tasks.

• 5+ years of experience as an administrative professional supporting senior leadership.
• Proficiency in calendar management, meeting coordination, travel arrangements, expense report preparation and interfacing with internal/external customers.
• Experience coordinating business rhythms, distribution lists and data‑collection activities.
• Skill in collaborating with internal and external staff assistants to schedule meetings and facilitate executive communication efficiently.
• Ability to multitask in fast‑paced, deadline‑driven environments with minimal supervision.
• Demonstrated initiative, discretion and tact when handling email, phone calls and other requests; ensures correspondence is accurate, complete and properly processed.
• Capability to support and organise diverse team meetings and off‑site events, requiring strong organisational abilities.
• Willingness to work on‑site full‑time.
• Proficient with Word, Excel, PowerPoint, Outlook, Concur and other standard office programmes.
• Exceptional verbal and written communication skills and attention to detail.
• Exceptional organisational skills and ability to follow through on actions per requested due dates and deadlines.
• Flexibility with work schedule and availability on weekends when needed.

• Excellent organisational, interpersonal, written and oral communication skills.
• Proactive in anticipating conflicts or issues, swiftly resolving unexpected scheduling conflicts.
• Knowledge of Lockheed Martin’s processes, procedures and internal systems used to provide administrative support to executives such as travel and expense reporting systems.
• Demonstrated ability to handle high‑paced environments.
• Demonstrated experience and history of strong performance in prior administrative roles supporting executive teams.

Clearance Level: None

4×10 hour day, 3 days off per week

The annual base salary range for this position is $71,600 – $126,155, varying by state. The salary reflects scope and responsibilities of the position and other factors such as experience, education and market considerations.

• Medical, Dental, Vision and Life Insurance
• Short‑Term and Long‑Term Disability
• 401(k) match and Flexible Spending Accounts
• Employee Assistance Programme, Education Assistance, Parental Leave, Paid Time Off and Holidays

Lockheed Martin is an equal‑opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.