Senior Administrative Assistant – Executive Support - DARPA

Overview

Senior Administrative Assistant to provide high-level administrative and logistical support to a headquarters-level defense research office. This role ensures smooth day-to-day operations, including IT coordination, visitor management, access control, and event logistics.

• Support day-to-day administrative operations of a busy office, track and coordinate IT service requests, document issues, and ensure follow-through to resolution or escalation within expected time frames.
• Manage visitor access and security procedures, ensuring visitors are greeted, escorted, and processed in accordance with policy; contribute to avoiding security incidents.
• Coordinate building and system access for staff and support personnel; ensure onboarding access and prompt removal upon departure.
• Assist with meeting preparation, briefings, and presentations by managing schedules, assembling read-ahead materials, and coordinating necessary clearances or access.
• Assist with travel coordination and event logistics for trips, conferences, off-sites, workshops, and other events.
• Provide professional, responsive support in a fast-paced, classified environment, often interacting with senior leaders and external partners.

• Education: High school diploma required;
  Bachelor’s degree preferred
• Experience: At least 6 years of progressive high-level administrative support experience, including research, handling information requests, and core administrative functions; experience supporting senior personnel (e.g., GS-15 or equivalent); demonstrated experience creating, compiling, and editing computer-generated documentation, including technical text and graphics
• Security Clearance: Active Secret or Top Secret clearance, as required by the position and work location
• Skills: Excellent customer service skills and professional demeanor; strong oral and written communication abilities; excellent organizational and time-management skills; proficiency in Microsoft Office and scheduling tools; comfortable working in a classified, high-tempo environment

• Prior experience supporting senior Department of Defense leaders or advanced research organizations
• Experience with visitor control, access management systems, and office security procedures