Scientific Engagement Specialist II

Overview

Location:

Arlington, VA 22202

Position Type:
Full Time

Position title:

Scientific Engagement Specialist II

Clearance required:

SECRET

• Planning & Policy Adherence:
  The Contractor shall assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• Logistics & Setup:
  The Contractor shall manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Execution & Hospitality:
  The Contractor shall manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Executive & VIP Support:
  The Contractor shall provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Reporting & Documentation:
  The Contractor shall process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Staffing & Service Level Agreement:
  The Contractor shall maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
• IT & Security Compliance:
  The Contractor shall exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Deadlines & Tracking:
  The Contractor shall strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.

• A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and have at least 3 years  experience in meeting planning (or similar experience).
• In lieu of the desired certificate, Scientific Engagement Specialist II must have at least 5 years  experience as a conference/event planner.
• Demonstrated competence in all aspects of meeting/event planning.
• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• It is highly desired that the Scientific Engagement Specialist II be a Certified Meeting Professional.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.