Administrative Program Assistant

Responsibilities

• Assist in reviewing and preparing written documents and procedures related to program management and assessment.
• Research, compile, summarize, and report information for leadership and stakeholder review.
• Support program applicants and landlords with routine inquiries and technical portal assistance.
• Prepare monthly reexamination packets for mailing.
• Process and scan incoming mail, attach files in Yardi, and manage archiving processes.
• Coordinate schedules and meetings for informal review/hearing panels.
• Manage supply orders and serve as note taker during meetings.
• Perform administrative duties such as typing, editing, copying, reviewing documents, answering phones, managing emails, and maintaining records and files.
• Respond to information requests via phone and email.
• Perform other duties as assigned.

• Extensive knowledge of office procedures and customer service practices.
• Strong reading comprehension and attention to detail.
• Business writing skills, including proper English usage, vocabulary, spelling, punctuation, and grammar.
• Strong interpersonal skills for interacting with diverse county staff and citizens.
• Intermediate proficiency with Outlook, Microsoft Office Suite (Word, Excel, PowerPoint), mail merges, and electronic/hard copy files.
• Familiarity with creating surveys via tools like doodle polls or Survey Monkey.
• Problem‑solving skills to gather relevant information for resolving general issues.
• Ability to comply with confidentiality requirements.
• Preferred qualifications include successful college coursework from an accredited institution or experience with community‑based programs.

• 401K retirement plan
• Medical and dental benefits for qualifying professionals
• Flex spending account
• Pet Insurance
• Credit Union Membership
• Sick Leave where mandated by law
• Worker Advantage discount program membership
• Voluntary Supplemental Insurance

Our Equal Employment Opportunity Policy:
Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.