Executive Administrative Support

Executive Administrative Support

As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance with TS SCI eligibility.

The Executive Administrative Support person will provide a variety of complex and routine administrative duties to support the US Space Force with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines and perform a full range of administrative services and executive assistance support.

Estimated Starting Salary for Administrative Assistance Support
: $110,000.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

• Independent Judgment and Executive Level Autonomy:
  Capacity to operate with minimal oversight, exercise sound judgment, and act as a trusted extension of the senior executive.
• Ability to Navigate Executive Level Complexity:
  Skill in managing competing priorities, ambiguous guidance, incomplete information, and high stakes decisions in a dynamic environment.
• Mastery of Mission, Authorities, and Organizational Structure:
  Deep understanding of Space Force missions, authorities, organizational relationships, and SF/S4 roles to accurately translate executive intent into action.
• Expertise in DoD, Joint, and Space Force Policy & Workflow Systems:
  Ability to interpret, apply, and adapt directives, policies, and workflow/task management systems - especially when guidance is ambiguous or incomplete.
• Strategic Communication and Executive Representation:
  Ability to communicate clearly and persuasively - verbally and in writing - to senior leaders, staff, and external partners, representing the executive's intent with precision.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with external organizations.
• High Impact Planning, Analysis, and Operational Integration:
  Ability to analyze, plan, and adjust operations across organizational segments to meet program objectives within resource constraints.
• Rapid Decision Making and Coordination Under Pressure:
  Skill in coordinating diverse planning efforts and selecting sound courses of action in fast paced, high pressure environments.
• Production of Executive Ready Information and Materials:
  Ability to prepare and deliver high quality briefings, reports, and decision support products tailored to senior leadership.
• Influence, Persuasion, and Purposeful Stakeholder Engagement:
  Ability to motivate, advise, coordinate, and influence stakeholders to advance executive priorities and convey decisions effectively.
• Broad, High Level Internal and External Engagement:
  Experience engaging with commanders, directors, OSD, Joint Staff, and external agencies to support mission execution and executive objectives.
• Prepare and review internal and external documents.
• Maintain an organized filing system of paper and electronic documents.
• Populate and publish SharePoint updates.
• On-boarding/Off-boarding members - Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc.
• Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc.
• Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitors.
• Staff & Administer Documents, prepare and develop correspondence, reports, memorandums, presentations, ready-to-send (RTS) emails, and other forms of communication for distribution across the organization.
• Distribute correspondence to all individuals in accordance with approved guidelines and processes, search and retrieve documents from databases and files as requested and provide research to assigned staff as necessary, prepare and coordinate documents for review and distribute electronically as necessary.
• Plan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame.
• Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants.
• Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments.
• Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met, distribute correspondence to all individuals in accordance with approved guidelines and processes.
• Plan, coordinate, and…