Senior Administrative Coordinator

Role Overview

Full‑time Administrative Associate will support senior leaders and staff within the BBN Technologies Business Unit located in Arlington, VA. The role is on‑site and focuses on providing efficient administrative support, coordinating meetings, managing travel, and maintaining office resources while fostering a collaborative environment.

• Provide administrative support to the Business Unit senior leader and employees.
• Manage the senior leader’s calendar, including meetings, events, vacations, and travel.
• Answer routine questions regarding policies, procedures, expense reporting, and group meals.
• Coordinate internal meetings and functions, arrange visitor accommodations, and order catered food.
• Assist meetings by preparing slides or other materials for Zoom and/or in‑person formats.
• Create and process trip and expense reports for the leader and staff; reconcile vendor check reimbursements.
• Maintain logs and track ongoing travel claims.
• Assist with travel reservations, interview scheduling, and new employee onboarding requirements.
• Coordinate export paperwork and office moves as needed.
• Maintain company document repositories and order office supplies.
• Build rapport with other administrators; provide guidance on process improvements.
• Track support tickets and manage the company store relationship for staff.
• Support government property inventory, barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.

Opportunity to advance customer service, problem‑solving, and organizational skills; develop leadership qualities such as facilitation, collaboration, and influential communication; and progress in your career.

Must Have:

• AA/AS degree (or equivalent 2‑year post‑secondary training) with a minimum of 6years of relevant experience.
• Proficiency in Microsoft Office 365 (Word, PowerPoint, Excel).
• U.S. citizenship and the ability to obtain and maintain a Top Secret DoD security clearance.
• Eligibility to obtain any required Export Authorization.

Prefer:

• Excellent organizational and customer service skills.
• Experience managing and coordinating calendars for leaders or teams.
• Experience processing travel and expense documents for leaders and team members.
• Experience coordinating site meetings and events.
• Great attention to detail and ability to multitask effectively.
• Excellent written communication and interpersonal skills.
• Teamwork, collaboration, and initiative.
• Light domestic travel as needed.
• Proactive task management and anticipation of schedule changes.

Benefits include 100% paid tuition program, a generous 401(k) company match, retirement contributions, performance‑based incentive plans, an onsite gym and game room, paid parental leave, paid time off, holiday pay, educational assistance, and child/adult backup care. Other benefits may include medical, dental, vision, life insurance, short- and long-term disability, flexible spending accounts, flexible work schedules, an employee assistance program, and an Employee Scholar Program.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected class. RTX provides affirmative action in employment for qualified individuals with a disability and protected veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.