Business Operations Associate

Everforth ECS is seeking a Business Operations Associate to work in our Arlington, VA office. This role supports meetings, communications, materials, projects, events, and office logistics that enable leaders to make decisions and keep work moving.

• Support leadership meetings and operating routines. Coordinate calendars, business reviews, planning sessions, team meetings, and recurring leadership forums. Prepare agendas, organize materials, manage room and video logistics, capture action items, and track follow-through.
• Keep priorities and projects organized. Maintain trackers, timelines, status updates, documentation, and open item lists for work involving multiple leaders or teams. Clarify ownership, identify gaps, flag delays, and help ensure commitments are visible and moving.
• Draft and refine business communications. Prepare announcements, leadership updates, meeting notes, newsletters, talking points, and other internal communications. Turn rough direction, partial context, or draft content into clear, professional, audience‑appropriate materials.
• Prepare business materials. Create and improve PowerPoint presentations, reports, spreadsheets, meeting packets, and other documents used by leaders and teams. Ensure materials are accurate, organized, polished, and ready for use in a professional setting.
• Coordinate events and office logistics. Support team meetings, offsites, town halls, working sessions, celebrations, visitor meetings, and other business events. Manage space, catering, A/V, materials, attendee communications, vendor coordination, supplies, deliveries, workspace setup, and general office readiness.
• Use tools to improve execution. Apply Microsoft Office, collaboration platforms, and AI tools such as ChatGPT, Claude, Copilot, or similar platforms to draft, summarize, organize information, improve templates, reduce repetitive work, and increase the speed and quality of business support.

• 2+ years of relevant professional experience in operations, business support, administrative support, executive support, project coordination, communications, office management, or a similar environment.
• Strong written and verbal communication skills, including the ability to summarize information, draft professional communications, prepare meeting notes, and adjust tone for different audiences.
• Strong organization and follow‑through, with the ability to manage multiple priorities, track details, meet deadlines, and bring structure to work that may not arrive fully defined.
• Proficiency with Microsoft Office, especially Outlook, PowerPoint, Word, and Excel. Candidates should be comfortable producing clean presentations, organized spreadsheets, polished documents, and accurate calendar communications.
• Comfort working with senior stakeholders, including the ability to handle sensitive information, manage competing priorities, communicate professionally, and represent the business well.
• Practical comfort using AI and productivity tools to draft, summarize, organize, research, and streamline work. Expertise is not required, but sound judgment and curiosity are important.
• Ability to work on site and provide hands‑on support for leaders, meetings, events, visitors, and office operations.

• Experience supporting executives, business unit leaders, consulting teams, professional services organizations, systems integrators, technology companies, government contractors, or other complex business environments.
• Academic or professional background involving significant writing, research, analysis, communications, or project coordination.
• Experience preparing PowerPoint presentations, internal updates, meeting recaps, business review materials, project trackers, or executive communications.
• Interest in business operations, leadership communication, organizational effectiveness, and the practical mechanics of how work moves through a company.

ECS Federal LLC is an equal opportunity employer and does not discriminate or allow discrimination on the basis of any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.