Office Manager

Job Description

Eccalon seeks an Office Manager to support our OUSW(A&S) customer in Arlington, VA. This position supports the Office of the Under Secretary for War Acquisition and Sustainment, specifically the office of Small Business Programs (OSBP) and Industrial Base Growth (IBG) in Crystal City (Arlington, VA). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs. The position will be located in Crystal City.

• Effective creation and execution of communication strategies to support our client's mission and priorities
• Performing extraordinary executive-level support for DoW leaders
• Coordinating the daily calendar(s) of DoW Executive(s), including scheduling internal and external meetings, appointments, and events
• Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas
• Ensure the taskings comply with DoW systems such as CATMs, DoW editing, and formatting requirements
• Tracking office taskings as defined by DoW Executives
• Coordinating travel and accommodations for DoW Executives and other government officials as needed, including using the Defense Travel System (DTS)
• Executing tasks and duties that support the Executive priorities and daily operations
• Providing support to the DoW Executives in executing all aspects of the office mission, including protocol and events planning support
• Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda
• Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management

• Active Secret Clearance
• (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence
• Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS)
• Background in Executive Support, Staff Officer (Officer or NCO), or Aide-de-Camp type work
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Share Point
• High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members
• Be exceptionally organized
• Be an excellent communicator (written and verbal)
• Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence
• Must have the ability to multi-task across multiple projects
• Have a demonstrated history of performing in a dynamic, high pace environment
• Be positive and proactive

• TS/SCI clearance
• A bachelor's degree from an accredited college or university (or actively working to complete one)
• Experience in federal government, federal government consulting, or Office of the Secretary of War

Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEo is the law.