Administrative Specialist Job Arlington area,Virginia USA,Administrative/Clerical

Position: Administrative Specialist (Future Contract Opportunity)

Job Summary

Talent Wise LLC is building a pipeline of administrative and program support professionals to support anticipated government contract awards with Arlington County, VA.

The Administrative Specialist provides advanced administrative and program coordination support for major programs, organizational units, or special projects. This role supports daily operations by coordinating workflows, tracking program activities, compiling data, and facilitating communication between internal and external stakeholders.

The position plays a key role in ensuring efficient program operations, maintaining accurate records, supporting reporting and analysis, and serving as a primary point of contact for program-related activities.

Key Responsibilities

Coordinate and track program activities, assignments, and project timelines
Develop and maintain program records, tracking systems, and documentation
Monitor workflow and ensure adherence to program standards and deadlines
Prepare status reports, statistical summaries, and program documentation
Compile and analyze data to support reporting, budgeting, and program evaluation
Identify trends, issues, and opportunities for process improvements
Serve as liaison between internal staff, vendors, contractors, and external agencies
Coordinate meetings, prepare agendas, and facilitate communication among stakeholders
Monitor contractor or program performance and report on progress and issues
Provide guidance on program procedures, policies, and requirements
Support quality control efforts to ensure accuracy and compliance

Minimum Qualifications

High school diploma, GED, or equivalent required
Considerable experience in administrative support, program coordination, or project support
Strong knowledge of administrative procedures and program operations
Ability to analyze data and prepare reports
Proficiency with office software (e.g., Microsoft Excel, Word, PowerPoint, Outlook, Teams)
Strong organizational, problem‑solving, and communication skills
Ability to work independently and manage multiple priorities
Experience in a government or program environment preferred

Equal Employment Opportunity Statement

Talent Wise LLC is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status in accordance with applicable federal, state, and local laws.

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