Accounting Coordinator; Commercial Real Estate

Position: Accounting Coordinator (Commercial Real Estate)
# Accounting Coordinator (Commercial Real Estate)
ROCS Grad Staffing Be an Early Applicant Full Timemid Arlington, Virginia, US $55k – $60k Posted Today##

Role Overview ROCS Grad Staffing is hiring a mid-level Accounting Coordinator (Commercial Real Estate). This is a full-time role in Arlington. Part of ROCS Grad Staffing's Security hiring, posted today. The posted range is $55k to $60k; applications are still in the early window, before most candidates have applied. Full responsibilities, required qualifications, and the apply link are listed in the description below.##

Salary Context

This role offers $55k-$60k. The median for Mid-level Security roles is $86k-$125k (based on 293 listings). 45% below median.## Resume Keywords to Include Make sure these keywords appear in your resume to improve ATS scoring

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Job Description

Position Overview:

The Accounting Coordinator will provide first-class on-site property management services and support the Property Manager with day-to-day administrative and operational responsibilities, including light invoicing and accounts payable duties, data entry, work order coordination, and office administration. This role is highly detail-oriented and process-driven, requiring strong organizational skills and a proactive approach to supporting building operations and tenant needs.

Essential Duties & Responsibilities:

* Assist the Property Manager and Accounting Department with financial reporting support, data entry, and budget tracking.
* Code and process invoices using the Accounts Payable Workflow System, ensuring accuracy and proper documentation.
* Assist with monthly Aging Reports and Accounts Receivable tracking and follow-up.
* Prepare tenant statements, ledgers, and charge documents with attention to detail and compliance.
* Order and track uniforms for engineering staff as needed.
* Perform other administrative and operational duties as assigned.
* Serve as a primary administrative point of contact for tenants and internal departments, responding to inquiries and coordinating resolutions in a timely and professional manner.
* Prepare and distribute Lease Administration forms, including Lease Commencements, Lease Expirations, and Move-in/Move-out documentation with a focus on accuracy and recordkeeping.
* Coordinate and track building services such as Janitorial, Day Porter, Security, and Landscaping by maintaining schedules, service logs, and documentation rather than performing on-site oversight.
* Maintain organized Tenant and Vendor files, including hard copy records and digital filing within SharePoint and other networked systems.
* Answer and screen incoming calls, greet visitors, accept deliveries, maintain conference room schedules, and manage office supply orders.
* Provide administrative support for special events such as broker events, tenant events, and internal company functions.
* Receive work order requests via phone, email, or in person and enter requests into the web-based work order system; monitor and track completion for reporting purposes.
* Maintain accurate records for Purchase Orders, Service Contracts, and Certificates of Insurance.
* Support tenant relations primarily through administrative coordination and communication rather than routine physical visits.### Qualifications
* Bachelor's (Preferred), Minimum of a high school diploma/GED equivalent.
* One to two years of administrative and/or property management–related experience with an emphasis on office support, coordination, and data entry.
* Experience in accounting and invoicing (required)
* Experience in a commercial real estate, property management, or hospitality-related environment preferred.
* Must have a valid driver’s license with proof of insurance if driving is required for the position.
* Proficient in Microsoft Office (Outlook, Word, and Excel); experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.
* Strong written and verbal communication skills with the ability to stay organized, proactive, and detail-oriented in a fast-paced environment.
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