Front Desk Administrator; Entry-Level

Administrative Assistant

Tecolote Research is searching for an Administrative Assistant to join our Administrative Team and help with day-to-day activities for 300+ personnel. We're looking for a friendly, organized, and proactive team member to support daily office operations and create a welcoming environment for employees and guests. This role is based in Arlington VA, with 1 x day a week in our Washington, DC office while providing some virtual support to other offices.

Key Responsibilities:

• Serve as the front desk point of contact-greet guests, answer calls, and manage meeting spaces
• Support office operations including supplies, mail, and equipment coordination
• Assist with invoices, purchase orders, and basic expense tracking
• Coordinate meetings, events, and employee engagement activities (e.g., happy hours, holiday events)
• Partner with internal teams (HR, IT, Finance) to ensure smooth day-to-day operations
• Maintain a clean, organized, and professional office environment
• Support security procedures including badging and visitor access
• Provide general administrative support to managers and teams as needed
• Ad Hoc administrative support functions as needed

Skills Required:

• Strong attention to detail, demonstrated accuracy, and organizational skills
• Ability to multi-task and meet deadline requirements
• Ideal candidate will be an energetic, self-starter with a positive attitude to learn and support a variety of office and administrative operations in a team environment.
• Excellent oral and written communication skills, proficiency in MS Word, PowerPoint, Excel are required.
• Experience with Quick Books is preferred but not required.
• Take on multiple tasks and challenges, possess the ability to prepare, protect and handle sensitive, personal and company confidential documents and files
• Be versatile and flexible to address constantly changing priorities with enthusiasm.
• Work well with all levels of staff and management and follow company policies and procedures.
• Familiarity with the DoD contracting environment is helpful.
• Prior experience with administrative functions preferred.
• Must be a US Citizen and able to obtain/maintain a secret clearance

What We're Looking For:

• Strong organizational and communication skills
• Detail-oriented with the ability to multitask
• Positive attitude and team-first mindset
• Comfortable working in a fast-paced, in-person environment

Education High school diploma required.