Administrative Assistant II

One Federal Solution is seeking an Administrative Assistant II to support USMS management and staff with daily office activities and operational functions as assigned. The selected individual will provide comprehensive program support, including administrative and clerical services, in accordance with program requirements. The Administrative Assistant II must demonstrate strong work ethics, excellent interpersonal skills, and the ability to meet deadlines while ensuring timely follow-through on assigned tasks.

Responsibilities will include a variety of clerical and administrative duties, office automation assignments, and general administrative support for staff operations.

• Prepare type, fax, file, and data entry, copy, print, mail, scans and e-mails information.
• Review and analyze documents submitted for completeness and accuracy.
• Communicate via telephone and/or e-mail with high-level officials throughout the agency and District offices, as well as other contract affiliates.
• Provide accurate advice on matters necessary to carry out program policies.
• Assist with ordering of supplies.
• Schedule appointment and maintain files.
• Serve as receptionist to greet, assist and direct visitors.
• Review incoming correspondence and faxes related to program activities.
• Maintain office suspense system, entering items received and assigning standard timeframe due dates.
• Produce and distribute reports from office suspense system, highlighting past due assignments.
• Provide ad hoc administrative support to any of the branches in the USMS management on an as needed basis.

• A high school diploma or equivalent is required.
• Must be eligible to obtain and maintain a Federal Public Trust background investigation.
• Must have two years specialized experience that is related to the duties described above.
• Superior time management, organization and prioritization skills.
• Ability to build and maintain relationships with internal employees as well as outside sources.
• Excellent attention to detail.
• Strong communication skills.
• Exhibit a high level of confidentiality.
• Ability to quickly and effectively adapt to change.
• Ability to embrace new systems and process enhancements.
• Knowledge of Microsoft Office Suite is required.

This position is tied to a federally designated labor category with a fixed hourly rate of $23.86/hr.