Administrative Specialist

Administrative Support, Facility & AV Management Specialist

Are you seeking a professional career supporting development of overseas infrastructure projects that advance the shared strategic interests of the U.S. and international partners? We are seeking candidates for an Administrative Support, Facility & AV Management Specialist position for the Information Resource Center (IRC) of the U.S. Trade and Development Agency. The Specialist will perform critical administrative tasks, specifically those relating to training room/conference room support.

Duties include handling the reservations for and coordinate USTDA's Business Center and other Agency, maintaining an events calendar for the agency, room furniture setup, conference room equipment maintenance and troubleshooting, AV equipment management, and CIO assistance.

Requirements

At least 7 years of administrative management or relevant work experience

Experience in creating and implementing organizational or administrative management policies and procedures

Ability to evaluate program effectiveness and recommend improvements

Experience managing an agency project report library

Experience with other administrative services like office management, building and facilities management, human resources, and/or security

Ability to provide training and technical assistance to staff

Experience in information and records management

Proficient in the use of a variety of IT programs, databases, and computerized systems

Excellent written and verbal communication skills

Commitment to innovative and quality customer service

Physical ability to move a large number of files and/or file boxes

Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access

Experience creating and editing audio-visual content such as presentations and videos

Experience setting up conference, board, or training rooms

Ability to manage multiple tasks, prioritize work, and meet deadlines

Ability to identify and resolve complex problems

College degree required in business or information management and/or related certifications

We are an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law. We participate in the E-Verify program to confirm the employment eligibility of all persons hired.

This means that we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. We will not use E-Verify to pre-screen job applicants.