Administrative Assistant

Administrative Assistant

At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice.

Located in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset.

Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence.

We are seeking an Administrative Assistant who will manage the day-to-day operations of the School of Nursing Professions office with discretion and independent judgment, including collection, processing and analytics essential for student admissions, progression, graduation, and accreditation reports. This position will serve as a resource for staff in administrative processes across programs within the school.

Please note that this role is in-person based in Arlington, VA. Position will be open until filled.

• Formulate data collection tools as needed and then collect, organize, process, and analyze applicable student data associated with admissions, progression, and graduation for department and university assessment and accreditation reports.
• Serve as Web Admit administrator, liaison with Undergraduate and Graduate Admissions.
• Monitor and track School budget and expenses assuring compliance with university policies and procedures and maintaining confidentiality of data. Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; basic interpretation of budget documents
• Manages the day-to-day operations of the School office, such as maintaining School calendar, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence; and ordering supplies, classroom and other room assignments; job posting preparation.
• Communicates professionally and timely with adjunct faculty and current students regarding School programs including admission requirements and processes, programmatic guidelines, and administrative tasks.
• Assists faculty with internal and external grant budget management.
• Assists with planning and implementation of special events organization and logistics such as annual interview day, hooding ceremony, and new student orientation.
• Has primary responsibility for updating the department web page, preparing weekly department bulletins, event flyers and program banners.

• Serves as public face of School to internal and external stakeholders.
• Performs other duties as assigned.

Education

Bachelor's degree required (B.A., B.S.) required, field of Nursing preferred.

Experience

1-2 years of administrative experience; working in Higher Ed a plus. Microsoft Suite experience required;
Strong attention to detail and comfortable handling event logistics.

Licenses or Certifications

None.

Financial Responsibility

Reviews and/or approves financial transactions at the function or School level. May require some interpretation of policies. Makes financial decisions within University or accepted accounting guidelines, including review of financial reports, purchasing decisions, contract review/negotiation, etc.

Supervision

None.

Special Knowledge

Event planning and logistics; transcript evaluation; academic program knowledge;

Compensation/Total Rewards

The hourly rate for this position is $, commensurate with experience. It is competitive, market-based, and aligned with the University's financial framework, ensuring your skills and experience are recognized and rewarded.…