Executive Assistant

The Infectious Diseases Society of America (IDSA) is seeking an Executive Assistant. IDSA is a community of over 13,000 physicians, scientists and public health experts who specialize in infectious diseases. Our mission is to improve the health of individuals, communities, and society by promoting excellence in patient care, education, research, public health, and prevention relating to infectious diseases.

We are an innovative and dynamic professional association committed to the principles of inclusion, diversity, access, and equity. Our team embodies the following core values:
Member-Centric, Excellence, Respect, Innovation, Teamwork and Trust.

Our office is located two blocks from the metro and has a free gym onsite.

The Executive Assistant provides high-level administrative and operational support to the CEO, serving as a trusted partner in managing executive priorities, communications, scheduling, stakeholder engagement, and special projects. This role operates in a fast-paced, highly visible environment and requires professionalism, discretion, sound judgment, and the ability to manage both routine and complex responsibilities with minimal direction. The Executive Assistant coordinates day-to-day executive operations, facilitates activities involving internal and external stakeholders, and contributes to the successful execution of organizational priorities and strategic initiatives.

• Manages and maintains a complex and rapidly changing executive calendar across internal meetings, external stakeholder engagement, media requests, speaking engagements, travel, and board activities.
• Serves as a strategic partner to the CEO by anticipating scheduling conflicts, operational needs, preparation requirements, and shifting priorities before issues arise.
• Coordinates high-level communications with board members, government officials, healthcare leaders, academic institutions, industry partners, media contacts, and external stakeholders.
• Supports logistics and coordination for national and international travel, including last‑minute changes and high‑profile engagements.
• Acts as a gatekeeper and facilitator for the CEO’s time, ensuring alignment with organizational priorities and strategic objectives.
• Provides real‑time support during conferences, board meetings, media appearances, public speaking engagements, and stakeholder events as needed.
• Assists with travel support, including securing travel reservations and processing receipts for reimbursement.

• Prepares and manages briefing materials, meeting agendas, background documents, travel itineraries, talking points, and follow‑up actions for executive meetings and appearances.
• Drafts, reviews, and coordinates executive‑level correspondence and communications on behalf of the CEO.
• Tracks and monitors key follow‑up items, deadlines, and commitments to ensure timely execution and accountability.
• Provides project support and contributes to near‑term project success and ongoing organizational initiatives.

• Manages sensitive and confidential information with exceptional judgment, discretion, and professionalism.
• Maintains strong situational awareness of organizational priorities, leadership dynamics, and emerging issues impacting the CEO’s schedule and focus areas.
• Partners closely with senior leadership to coordinate executive meetings, leadership team priorities, board activities, and cross‑functional initiatives.
• Exercises sound judgment in prioritizing competing requests and escalating issues appropriately.
• Builds and maintains strong working relationships with internal and external stakeholders while representing the CEO and organization with professionalism and diplomacy.
• Performs standardized ongoing duties while also adapting to evolving executive and organizational needs; uses existing policies, procedures, and sound judgment to solve administrative and operational challenges.
• Performs other work‑related duties as assigned.

• Bachelor’s degree in a relevant area or related field; equivalent professional…