Administrative Specialist

Provide administrative support to our U.S. Government client in Arlington, VA.

• Active DoD Secret Clearance required.
• Experience with DTS and TMT required.
• 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.
• Familiar with the federal government and military culture, and customs, and understands agency-related processes.
• Manage and maintain calendars for senior leaders.
• Plan, coordinate, and organize events, as directed by the Government.
• Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency.
• Submit presentations in the requested format(s) within the prescribed time frame(s).
• Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.
• Field calls and visitors to the front office, directorates, and divisions.
• Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails.
• Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
• Assist with video teleconferences (VTCs), SharePoint sites, etc.
• Monitor and track correspondence to ensure assigned suspense requirements are met.
• Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.
• Maintain files and records systems in accordance with approved guidelines.
• Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions.
• Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions.
• Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
• Mentoring and coaching of junior members of team.
• Assist with official organizational ceremonies and engagements, international and industry-specific presentations.
• Proficient with Outlook, Teams, Word, Excel, and PowerPoint.