Administrative Assistant

Administrative Assistant

Our client is a consulting firm based in Arlington, VA looking for a reliable Administrative Assistant to join their team. The organization prioritizes professionalism and efficiency, offering a fast-paced setting where this role will provide direct support to senior leadership and help keep daily operations running smoothly.

The Administrative Assistant will handle a range of day-to-day administrative functions to keep the office running efficiently and support the broader team. Responsibilities include organizing files, coordinating schedules, managing correspondence, arranging travel, processing expenses, and supporting general office needs.

Key Responsibilities:

• Welcome visitors and manage incoming calls, responding to inquiries in a professional and timely manner
• Maintain calendars, coordinate meeting logistics, and prepare spaces for meetings
• Handle routine clerical duties such as document filing, appointment scheduling, and mail distribution
• Draft and distribute internal and external correspondence, including memos and letters
• Coordinate travel bookings and help organize conferences and calls
• Process and reconcile expense reports, track invoices, and support expenditure approvals
• Manage office supply inventory and place orders as needed
• Support the creation of presentations and respond to internal information requests

Qualifications:

• 2+ years of administrative experience supporting senior leadership in a fast-paced professional setting
• Proficient in Microsoft Office Suite; experience with CRM systems and Concur is a plus
• Reliable, organized, professional, and able to work proactively with minimal oversight
• Bachelor's degree required

This is a contract opportunity lasting approximately 2-4 months, fully onsite in Arlington, VA.

Opportunity to gain experience in a fast-moving corporate setting

Room to build and sharpen administrative and organizational skills