Executive Assistant; Government Relations

About the Role

The Executive Assistant (Government Relations) will provide high-level administrative support to senior executives by managing calendars, scheduling meetings, and coordinating travel arrangements. The person who steps into this role will play a crucial role in ensuring the efficiency and effectiveness of the executive team by handling a variety of administrative tasks and acting as a key point of contact. This role requires excellent communication skills, attention to detail, and the ability to work collaboratively in a fast‑paced environment.

Additionally, the Executive Assistant (Government Relations) is expected to take on more complex tasks and responsibilities, including event planning and project coordination.

• Serve as the operational lead for the Washington, DC office, ensuring a professional and responsive environment.
• Manage and maintain executives' calendars, including scheduling and coordinating meetings, appointments, and events.
• Arrange and coordinate travel plans, including domestic and international flights, accommodations, and transportation.
• Coordinate VIP visitors, customer meetings, and events.
• Prepare and edit correspondence, communications, presentations, meeting briefs, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Assist with the preparation of reports, meeting agendas, and minutes.
• Adhere to compliance standards, including expense report preparation and allocation of coding, handling of direct and indirect purchase requests.
• Maintain and organize files, records, and documentation.
• Collaborate with other administrative staff to ensure smooth office operations.
• Plan and coordinate events, both internal and external, as needed.
• Perform other duties as assigned by executives.

• 3+ years of EA experience supporting executive(s) in a professional services organization or in the aerospace industry, with experience supporting executives in a government affairs, public policy, or congressional relations environment.
• Proficient in Microsoft Office, including Outlook, Excel, Word, PowerPoint and Teams.
• Experience with travel management software such as Concur or Egencia.
• Previous event planning experience.
• Ability to multitask, work under pressure and think critically while retaining accuracy.
• Strong interpersonal skills, creativity, thoughtful business judgment and professional maturity.
• High energy level, strong communication skills, intellectual curiosity.
• Project management skills; ability to move tasks along and follow up is critical.
• Desire to collaborate with colleagues throughout the company.
• Motivated, flexible, team‑player spirit.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently with minimal supervision.
• Ability to work full‑time, in‑person from our Washington, DC office.
• Ability to obtain and maintain U.S. Security Clearance.

• Familiarity with the unique operating environment of Washington, DC, including congressional offices, executive branch agencies, trade associations, political events, and industry organizations.
• Knowledge of congressional and executive branch protocols, political event etiquette, and the fast‑paced nature of government affairs.
• Familiarity with corporate PAC operations and political fundraising processes; experience supporting compliance‑driven activities is a plus.
• Certification:
  Administrative Assistant Certification, Certified Administrative Professional, or related certification.
• Knowledge of document management systems like SharePoint, One Note, Adobe and Visio.
• Basic understanding of financial and budgeting processes to assist with.