Office Assistant

Office Assistant

We are looking for a dependable Office Assistant to support daily workplace operations for a Contract position based in Arlington, Virginia. This role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and detail-oriented office environment. The ideal candidate is proactive, service-oriented, and comfortable balancing front desk responsibilities with administrative coordination.

Responsibilities:

• Welcome guests, clients, and team members with a courteous approach that creates a positive office experience.
• Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use.
• Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office.
• Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment.
• Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively.
• Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs.
• Draft, format, and distribute routine office communications, documents, and correspondence as needed.
• Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage.
• Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs.
• Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience.