BPA Correspondence Manager

Eccalon seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support our OUSW (A&S) customer in Arlington, VA. This position supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.

Required Clearance: TS/SCI. This position requires a TS/SCI clearance.

• Manage CATMS in the office of the Assistant Secretary of War in various roles, coordinating with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoW policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers and then task packages forward for signature.
• Facilitate weekly calls with front office counterparts to discuss latest hot topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership.
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set‑up.
• Manage multiple assignments from multiple people in a busy work environment.

• Active TS/SCI clearance.
• Highly proficient in the use of the Correspondence and Task Management System (CATMS).
• Bachelor’s degree.
• 5+ years of experience supporting executive level DoW leadership.
• Existing knowledge of DoW/OSW, a strategic mindset, good written and oral communication skills commensurate with daily interaction at the Under Secretary level.
• Experience in leading and providing technical guidance and direction involving multiple projects of high complexity.
• Experience managing customer expectations and working directly with customers.
• Outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Ability to multi‑task across multiple projects.
• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.

EOE Statement:
Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEO is the law.