Executive Assistant

Kforce has a client that is seeking an Executive Assistant in Arlington, VA.

Summary:

We are seeking a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to senior leadership. This role is responsible for managing calendars, coordinating travel, arranging meetings and events, processing expense reports, and supporting day-to-day executive activities. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and possesses exceptional organizational and communication skills.

Key Responsibilities:

* Executive Assistant will manage complex calendars, schedule meetings, and coordinate executive appointments

* Accept, decline, and respond to meeting invitations on behalf of leadership

* Arrange business travel, including flights, hotels, rail, and rental cars

* Prepare and submit expense reports and supporting documentation

* Coordinate onsite and offsite meetings, including venue selection, room reservations, catering, and meeting materials

* Reserve conference rooms and workspace accommodations across office locations

* As an Executive Assistant, you will assist with event planning and logistics for internal and external meetings

* Order business cards and maintain executive contact information

* Generate reports, prepare documents, scan files, and manage correspondence

* Assist with passport, visa, and other travel-related documentation

* Coordinate visitor arrangements and provide support to clients and guests

* Maintain confidential information and handle sensitive matters with discretion

* Provide general administrative support and special project assistance as assigned
* 3+ years of Executive Assistant, Administrative Assistant, or related experience supporting senior leadership

* Experience managing calendars, travel arrangements, and executive schedules

* Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams

* Excellent written and verbal communication skills

* Strong organizational, multitasking, and time-management skills

* Strong attention to detail and problem-solving abilities

* Ability to maintain confidentiality and exercise professional judgment

Preferred Qualifications:

* Experience supporting executives in a corporate or professional services environment

* Experience coordinating meetings, events, and travel logistics

* Knowledge of expense management and reporting systems

Key

Skills:

* Calendar Management

* Travel Coordination

* Event Planning

* Executive Support

* Meeting & Conference Coordination

* Expense Reporting

* Organization & Multitasking

* Communication Skills

* Problem Solving

* Confidentiality & Professionalism