Executive Assistant

Executive Assistant

When you become part of our K  team, your opportunities are endless. Through internal collaboration, and with our partners and customers, we're defining tomorrow's challenges, then providing the innovative solutions to overcome those challenges, always maintaining our commitment to Zero Harm and our Sustainability Platform.

Our Mission Technology Solutions business partners with governments and defense, intelligence, space, aviation, and critical infrastructure customers to deliver high-end engineering, science, technology, and mission support solutions. From national security and readiness to advanced research, cyber, logistics, and life-cycle sustainment, our teams help customers solve complex challenges in some of the world's most demanding environments. Whether supporting operations on the ground, at sea, in the air, or in space, our clients trust us to deliver mission-critical capabilities every day.

Working with us means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions.

As the needs of the world change, we're ready to respond and guide the way forward with strategic, sustainable, and technological advancements grounded in more than a century of practical application and execution.

About the Role

Reporting to the Vice President, Corporate & Compliance and Assistant Corporate Secretary, the Executive Assistant plays a critical role in supporting the Corporate & Compliance team through a combination of executive administration, corporate governance coordination, and operational support. This position serves as a key partner to senior leadership and is responsible for ensuring the smooth execution of Board of Directors activities, supporting public company compliance processes, maintaining corporate records, and coordinating day-to-day administrative functions for the department.

The successful candidate is a highly organized and resourceful professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and effectively manages multiple priorities. This role requires frequent interaction with members of the Board of Directors, senior executives, internal stakeholders, and external vendors, making strong communication, professionalism, and relationship-building skills essential for success.

Key Responsibilities

Corporate Governance & Board Support

• Coordinate and manage logistics for domestic and international Board of Directors and committee meetings.
• Arrange director travel, including flights, accommodations, transportation, visas, and related travel requirements.
• Coordinate meeting venues, catering, and other event-related logistics for Board meetings and related functions.
• Serve as a liaison between Board members and senior leadership, helping facilitate communications and meeting preparations.
• Support the administration of the Company's Annual Meeting of Stockholders, including virtual meeting logistics and coordination.
• Assist with the preparation, compilation, and distribution of Board and committee materials, including posting materials to governance platforms such as Board Vantage.

Securities Compliance Support

• Provide administrative support for public company compliance activities, including assisting with the preparation and filing of SEC Forms 3, 4, 5, and 8-K.
• Support insider trading compliance processes by helping maintain insider lists and coordinating trading window communications.
• Assist with proxy statement preparation and related annual governance activities.

Subsidiary Governance & Corporate Records

• Assist with the maintenance of corporate records and governance documentation.
• Coordinate notarization, legalization, apostille, and other document authentication requirements.
• Support the annual renewal and maintenance of business licenses for domestic and international entities.
• Serve as a primary point of contact for notary requests and related administrative processes.

Department Administration & Operational Support

• Process legal department invoices and coordinate payment activities to ensure timely vendor payments.
• Prepare purchase requisitions and support procurement-related activities.
• Assist with the administration and tracking of legal matters, including class action claims and other departmental initiatives.
• Provide administrative and project support to members of the Corporate & Compliance team as needed.
• Coordinate with internal stakeholders and external service providers to support efficient departmental operations.

Basic Qualifications

Education & Experience

• Bachelor's degree from an accredited institution required.
• Minimum of 5–7 years of experience supporting a Corporate Secretary, Corporate Governance, Legal, or…