Executive Assistant to the CEO

About

The Role

We re looking for a battle-tested Executive Assistant to partner directly with our CEO. Someone who has spent years in high-growth, Series A-and-beyond startups and knows what that pace demands. This isn t an entry-level support role. We need someone who has seen productive chaos before, isn t rattled by it, and treats it as raw material to build order from.

You ll be the CEO s key asset for managing time, and priorities so nothing important slips and nothing urgent gets missed.

• Own the CEO s calendar end-to-end — ruthlessly prioritizing competing demands across board members, investors, customers, and internal leadership.
• Anticipate needs before they re asked; you re often three steps ahead, not reacting to the last request.
• Coordinate complex, fast-changing travel logistics (domestic and international) with zero hand-holding.
• Act as a trusted gatekeeper and first point of contact for the CEO, managing sensitive and confidential information with discretion.
• Build and maintain systems —calendars and follow-up loops — that bring structure to a fast-moving, often ambiguous environment.
• Coordinate cross-functionally with leadership, finance, and People teams on scheduling, offsites, board meetings, and special projects.
• Manage expenses, vendor relationships, and ad hoc administrative or personal tasks as needed.
• Jump into whatever fire needs putting out — this role is not static, and the job description will evolve as the company does.

• 7+ years of experience as an Executive Assistant supporting a C-level executive, ideally a CEO or founder, at a Series B or later venture-backed startup.
• A proven track record of thriving in high-growth, high-ambiguity environments — you ve supported a company through scaling, fundraising, and organizational change.
• Exceptional judgment and discretion; you can be trusted with highly confidential information without a second thought.
• Elite organizational skills — you build the systems and processes that don t yet exist, rather than waiting to be told how.
• Calm under pressure. Ambiguity and last-minute changes don t throw you off; you find the signal in the noise.
• Excellent written and verbal communication — you can represent the CEO s voice accurately and professionally.
• A bias toward action and ownership — you solve problems rather than elevate them, and you know the difference between the two.
• Comfortable working long or unpredictable hours occasionally, and available outside standard business hours when true urgency requires it.
• Tech-savvy across calendar, travel, communication, and productivity tools (e.g., Google Workspace, Slack, Notion, expense platforms); quick to adopt new tools.

• Experience supporting a CEO through a board cycle, fundraise, or major company milestone (e.g., Series C, IPO prep, acquisition).
• Background in a fast-paced tech or AI company.
• Experience managing a small team of support staff or coordinating with other EAs/executive support functions.

You ll work at the center of the company, with direct visibility into strategy, board dynamics, and how a high-growth company is really built. This role has real influence — the person in this seat helps set the pace and the tone for how the whole leadership team operates.