Senior Executive Assistant

Senior Executive Assistant

LOCATION:

Huntsville, AL;
Arlington, VA;
El Segundo, CA (onsite)

JOB STATUS:
Full-time

CLEARANCE: N/A

TRAVEL:
None

SALARY RANGE: $85K - $150K (final compensation to be determined based on experience and location)

Astrion has an exciting opportunity for a Senior Executive Assistant in one of the locations listed above. This role provides high-level administrative and operational support to a C-suite executive, including managing complex schedules, meetings, travel, communications, expense reports, and office coordination.

This is an advanced Executive Assistant role suited for an accomplished professional who thrives in a fast-paced, dynamic environment and operates with a high degree of professionalism, discretion, and initiative. The ideal candidate is highly organized and proactive, with the ability to anticipate needs, manage competing priorities, and effectively support executive leadership.

• Minimum of 5 years of experience supporting C-Suite executives at an advanced administrative level.
• Demonstrate deep expertise managing complex executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications.
• Ability to manage multiple priorities, coordinate cross department initiatives.
• Excellent written and verbal communication skills with the ability to adapt and interact professionally with senior leadership and government partners.
• Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity.
• Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.
• Experience coordinating corporate events, complex calendar scheduling and making progressions with self-independent decisions.
• Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence.
• Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once.
• Deltek Costpoint experience highly desired.

Executive Support

• Provide advanced administrative and business support to executive leadership
• Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
• Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
• Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
• Support executives with data analysis, operational reporting, and project coordination
• Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
• Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
• Handle all expense reports and submissions

Meeting & Event Coordination

• Coordinate leadership meetings, company events, conferences, and employee functions
• Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support
• Prepare meeting agendas, materials, and follow-up documentation as needed
• Provide support for classified meetings and maintain working knowledge of applicable procedures and systems

Financial & Expense Support

• Assist employees' preparation and submission
• Maintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expenses
• Support administrative budget tracking and financial recordkeeping processes