Executive and Personal Assistant

Executive And Personal Assistant

Northern Virginia/Washington, DC Metro Area

Duration:
Full-time, W2 position Salary: $50, annually Experience

Required:

2-3 years

Location:

Candidates must reside within a reasonable commuting distance of Arlington, VA and be available to work or support business needs in person, sometimes with limited advance notice. In-person requirements will vary depending on organizational needs.

Your Adventure Begins Here

At Via Logic, we're a growing government contracting company looking for a highly organized, resourceful, and dependable Executive and Personal Assistant to provide hands-on support to company leadership. At the heart of this role is helping our leaders stay organized, prepared, and focused by taking ownership of the administrative details that keep both their workdays and the business moving forward. Your responsibilities will span executive assistance, personal assistance, financial administration, basic company communications, and general administrative support.

One day you may be coordinating calendars, meetings, or travel; the next you may be submitting and tracking invoices, researching a personal request, preparing a quick company Linked In post, organizing documentation, or tackling an unexpected administrative need. This is a great opportunity for someone who enjoys variety, takes pride in being reliable and responsive, and loves being the person others can trust to say, "I'll take care of it."

• Provide day-to-day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow-ups, and general correspondence.
• Help leaders stay ahead of commitments by tracking important dates, deadlines, action items, and outstanding requests.
• Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.

• Provide personal administrative support to company leadership as needed, including scheduling appointments, making reservations, coordinating personal travel or logistics, conducting research, assisting with purchases and orders, and handling other day-to-day requests.
• Approach personal requests with the same level of organization, discretion, responsiveness, and follow-through expected of executive business support.

• Assist with routine financial administration, including preparing, submitting, organizing, and tracking invoices, expense reimbursements, receipts, and supporting documentation.
• Maintain accurate trackers for invoices, payments, expenses, and other administrative items and follow up when information or action is outstanding.
• Coordinate with accounting, vendors, customers, and other business partners to help ensure documentation is complete and submitted on time.
• Support basic recordkeeping, document organization, and other financial administrative activities as needed.

• Draft and post straightforward company updates to Linked In and other company channels using provided information, existing templates, and AI tools such as ChatGPT.
• Support routine posts related to company events, employee milestones, hiring, announcements, and other company activities.
• Coordinate photos, details, and approvals needed to keep company updates timely and accurate.
• This is an administrative communications responsibility rather than a marketing or social media strategy role.

• Assist with the wide variety of administrative needs that arise in a growing small business, including vendor coordination, purchases and orders, document management, maintaining trackers and shared files, event logistics, research, and other special requests.
• Help maintain company SOPs, templates, records, and administrative resources.
• Take ownership of routine requests and follow-ups, proactively keeping track of open items and helping ensure tasks do not fall through the cracks.
• Be…