Emergent Ventures Operations Coordinator

Job Details

Job Location:

ARLINGTON, VA 22201

Position Type:
Full Time

Location:

Arlington, VA (Hybrid) – a minimum of 2 days/week in the office

Salary:
The hiring salary range for this position is $65,000 to $75,000 annually (full salary range goes up to $82,000 annually).

Reports to:

Vice President of Development

Support the day-to-day administration of the Emergent Ventures program through accurate application and payment processing, reliable financial tracking, and effective operational coordination. This role helps the program scale while preserving a low-bureaucracy, high-trust experience for grantees and internal stakeholders.

• Coordinates referee reviews, tracks decisions, and communicates outcomes to applicants.
• Processes grant disbursements, stipends, reimbursements, and related payments accurately and on time.
• Partners with Finance and Accounting to ensure compliance with institutional policies and procedures.
• Tracks payment status and follows up on outstanding approvals or documentation.

• Maintains grant budgets, payment trackers, and financial records.
• Monitors grant commitments and spending against available funding.
• Assists with forecasting, reconciliations, and financial reporting for program leadership.

• Maintains accurate grant databases, records, and administrative documentation.
• Supports the ongoing refinement of application and grant-processing systems.
• Identifies opportunities to streamline workflows, improve systems, and reduce manual administrative work through automation.

• Coordinates stipend, reimbursement, and travel logistics for Emergent Ventures events and unconferences.
• Supports attendee tracking and the operational execution of program gatherings.

• Serves as a point of contact for grantee, administrative, and payment-related questions.
• Assists with scheduling, reimbursements, documentation, and other operational needs that support program leadership and execution.

• Accurate and timely payment processing and grant administration.
• Reliable financial tracking and recordkeeping.
• Responsive, professional communication with grantees and internal stakeholders.
• Effective operational systems and process improvements.

• Bachelor’s degree or an equivalent combination of education and experience.
• Minimum of two years of experience in grant administration, program operations, finance or administrative support, or a related field.
• Strong organizational skills and the ability to manage multiple deadlines, approvals, and documentation requirements.
• Proficiency with spreadsheets and experience maintaining databases, trackers, or other administrative systems.
• Strong attention to detail and the ability to identify and resolve discrepancies or missing information.
• Clear, professional written and verbal communication skills, with a commitment to responsive service for grantees and internal stakeholders.
• Ability to handle confidential financial and personal information with discretion.

The Mercatus Center at George Mason University is where top classical liberal scholars solve real-world challenges. Grounded in the tradition of market-oriented thinking and classical liberal ideas, we equip high-agency talent to apply bold ideas that shape institutions, inform policy, and help people flourish.

Salary is competitive and will be commensurate with experience. In addition, Mercatus provides excellent benefits to all individual employees, including full health and dental coverage, unlimited paid time off, long-term…