Senior Admin Support​/Project Information Specialist; -V Mgmt

Senior Admin Support/Project Information Specialist (A-V Management)

Full‑time position in Arlington, VA, USA. Alliance Global Group LLC (AGG) is a certified Service‑Disabled Veteran Owned business supporting Foreign Military Sales and program management. We are looking for a senior administrative professional with an Active Secret Clearance or the ability to obtain one.

The Senior Administrative Support / Project Information Specialist provides leadership in administrative and operational support, coordinating information management activities, facilities support, conference and training room operations, and audio‑visual event support. This role drives organizational efficiency through process coordination, records and information management, staff support, event readiness, and operational continuity.

• Develop, maintain, and implement organizational and administrative policies, procedures, and process improvements.
• Evaluate program and operational effectiveness; identify gaps, recommend improvements, and support implementation of corrective actions.
• Provide training, guidance, and technical assistance to staff on administrative processes, information workflows, records procedures, and office support functions.
• Support information and records management activities, including document organization, data entry, database updates, report generation, and quality control.
• Use Microsoft Office, collaboration tools, databases, and computerized systems to support reporting, tracking, project information, and administrative requirements.
• Coordinate meeting, training, conference, and event readiness, including room scheduling, setup, logistics, equipment checks, and post‑event reset.
• Provide on‑site audio‑visual support and troubleshoot basic A/V issues during meetings and events, including microphone, monitor, presentation, and visual material access issues.
• Create, update, and edit presentations, visual materials, and audio‑visual content, including slides, videos, and meeting‑support materials.
• Support facilities, office management, building services, security coordination, human resources administration, and other operational support functions.
• Maintain a professional, customer‑focused approach when interacting with staff, visitors, executives, vendors, and external stakeholders.
• Manage multiple tasks simultaneously, prioritize urgent requirements, meet deadlines, and resolve complex administrative or operational issues.

• Bachelor’s degree in business, information management, public administration, management, or a related field; relevant certifications may be considered in lieu of some educational requirements.
• At least 10 years of administrative management, project information management, facilities coordination, records management, or related professional experience.
• Experience developing, updating, and implementing administrative or organizational policies, procedures, manuals, SOPs, or process documentation.
• Experience evaluating program effectiveness, identifying process improvements, and recommending operational enhancements.
• Experience providing staff training, technical assistance, procedural guidance, or customer support.
• Experience supporting information and records management activities in a professional, regulated, government, or contractor environment.
• Proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, databases, and other computerized business systems.
• Experience supporting conference rooms, training rooms, executive meeting spaces, or event facilities.
• Experience providing basic on‑site A/V troubleshooting, including microphone, monitor, video display, presentation access, and connectivity support.
• Experience creating…