Part-Time Finance and Administrative Coordinator

Department: Central Reserves

Classification: GMU Worker

Job Category:Part-Time / Hourly Wage

Job Type:Part-Time

Work Schedule: 20-24 hours/week

Location: Arlington, VA

Workplace Type:On Site Required

Sponsorship Eligibility:Not eligible for visa sponsorship

Hourly Rate: $22.50/hour

Criminal Background Check:Yes

About the Department:

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty, and staff.

Mason Square Campus Administration and Operations, a division of Facilities and Campus Operations, is dedicated to deliveringfinancial coordination, billing, contracts, invoicing, and administrative support. This work is further supported by a suite of campus services designed to ensure a seamless and welcoming experience for all members of the university community.

About the Position:

The Part-Time Finance and Administrative Coordinator provides financial and administrative support to the Mason Square Campus Administration Office. Reporting to the Director of Campus Administration and Operations, this position manages departmental billing, accounts receivable, fiscal tracking, account reconciliations, financial reporting, and contract administration while ensuring compliance with university financial policies and procedures.

The Coordinator also oversees client contracts, Certificate of Insurance (COI) compliance, invoice processing, and departmental communications, serving as a key liaison between university departments, external clients, and vendors. The ideal candidate is highly organized, financially proficient, customer-focused, and able to manage multiple priorities with accuracy, professionalism, and sound judgment.

Responsibilities:

• Financial Administration:
• Coordinate billing, accounts receivable, account reconciliations, fiscal tracking, and financial reporting;
• Review and reconcile departmental accounts to ensure the accuracy of expenditures, revenues, deposits, and account balances; prepare reports for management and General Accounting;
• Prepare and process invoices for internal and external clients, including space rentals, service agreements, and Memoranda of Understanding (MOUs);
• Monitor receivables and process payments, deposits, journal vouchers, and other financial transactions in accordance with university policies;
• Monitor budgets, revenues, expenditures, commitments, and available balances;
• Maintain accurate financial records and supporting documentation in compliance with university record retention and audit requirements; and
• Maintain working knowledge of Banner and other university financial systems, policies, and procedures.

Administrative Coordination:

• Coordinate contract administration, including preparing agreements, routing documents for approval, maintaining contract files, and tracking key deadlines;
• Track and verify Certificates of Insurance (COIs) to ensure compliance with university and contractual requirements;
• Monitor administrative workflows to ensure contracts, invoices, approvals, and compliance documentation are completed accurately and on schedule;
• Coordinate departmental communications, including monthly reminders, policy updates, onboarding materials, newsletters, website updates, and informational sessions to promote operational awareness and compliance; and
• Provide administrative support to the Director of Campus Administration and Operations, including calendar management, meeting coordination, and operational initiatives.

Required Qualifications:

• Demonstrated knowledge of financial administration, including budgeting, billing, accounts receivable, account reconciliation, fiscal tracking, and…