Administrative Specialist IV

Bering-Alaka`ina Holdings, LLC is looking for an Analyst Specialist IV to provide support for our government customer in Arlington, Virginia
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• Responsible for performing administrative tasks in support of various functions.
• Applies entry level skills and knowledge that relate to general administrative duties.
• Performs specialized administrative duties in the areas of procurement, safety, security, communications, quality management, human resources, travel, accounting, finance, office management, property, and other similar specialized tasks.
• Can easily use normal office equipment such as fax machines, computer/laptop.
• Typical duties include answering phones, sorting mail, preparing correspondence, filing, copying documents, calendar management, travel arrangements, data management, special projects, word processing, meeting planning, editing, and proofreading skills.
• Performing and coordinating administrative duties which include manufacturing, preserving, retrieving and finally integrating information both for staff and customers.
• Preparing reports, correspondences, fiscal budgets and other such required documentations for the organization.

• Provide administrative and operational support across a variety of functions as assigned
• Respond to inquiries and requests in a timely and professional manner
• Maintain confidentiality of sensitive information

• Prepare reports, briefing materials, and other documents as requested
• Provide guidance and feedback to clientele
• Maintain required statistical data with accuracy
• Prepare and track customer service survey data

• Maintain accurate calendars for Senior Management
• Coordinate with relevant Department offices to schedule appointments
• Make necessary arrangements for meetings, conferences, and events
• Ensure all participants receive timely notifications and required materials

• Develop, maintain, and disseminate accurate and up-to-date tracking mechanisms
• Monitor and update databases on an ongoing basis
• Update and maintain personnel databases
• Ensure data integrity and accessibility

• Conduct research on assigned topics
• Analyze information and prepare summaries
• Identify trends and provide recommendations
• Other duties as assigned by Supervisor.

• Demonstrate strong writing, editing, and analytical skills
• Facilitate team collaboration and coordination
• Communicate clearly and professionally with all levels of management

• Interact effectively with management officials at all levels of the Bureau of Global Talent Management (GTM) and client bureaus
• Function efficiently in a fast-paced environment
• Deliver excellent customer service consistently

• Respond promptly to a wide variety of issues
• Analyze interrelationships between subject areas and customer requirements
• Recommend viable alternatives to the corresponding HR office and/or client bureau management

• Work as a self-starter with minimum supervision
• Adapt and respond to differing instructions and programs
• Manage multiple priorities simultaneously

• Demonstrate excellent interpersonal and organizational skills
• Liaise with program administrators and program managers to ensure program event details are coordinated
• Build and maintain effective working relationships

• Demonstrate proficiency with Microsoft Office suite, particularly Outlook, Word, and Excel
• Learn and utilize Department-specific systems as required

Associates Degree

• Six (6) years of general experience.