Office Manager

Office Manager

Galapagos Federal Systems LLC is seeking a highly motivated and well-qualified Office Manager to join our team of dedicated professionals.

The Office Manager will provide comprehensive administrative and operational support for a commercial corporate office suite, helping ensure efficient day-to-day office operations. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong communication and coordination skills and the ability to effectively manage multiple priorities in a professional office environment.

Key Responsibilities:

• Serve as the primary liaison between building management and Government representatives, ensuring effective communication and timely resolution of facility-related matters
• Develop plans and provide day-to-day oversight of the commercial office suite supporting the Government customer
• Identify, address, and coordinate resolution of facility issues, ensuring significant concerns are promptly mitigated or appropriately elevated, documented, and communicated to building management
• Review existing facilities policies, processes, procedures, and standards and recommend improvements to enhance office operations and facilities management
• Assist Government customers with office and facility-related needs, including parking, building access, badging, communications, Wi-Fi connectivity, and office equipment
• Develop, recommend, and maintain facility management policies, procedures, and guidance to promote standardized processes, documentation, and tools
• Monitor, track, and report office space utilization on a monthly basis
• Maintain effective coordination with building management, Government personnel, and other stakeholders to ensure a safe, professional, and efficient office environment
• Develop, document, and implement Standard Operation Procedure (SOPs)

Requirements:

Skills and Experience:

• 1-5 years of relevant experience in office management, facilities management, workplace operations, business administration, or a related field
• Demonstrated experience supporting office operations, facilities management, workplace services, or a related administrative function
• Experience coordinating with building management, customers, vendors, or organizational stakeholders to resolve facility and workplace issues
• Ability to develop, implement, and maintain office procedures, policies, processes, and supporting documentation
• Experience coordinating facility-related requirements such as building access, badging, parking, communications, office equipment, and workspace utilization
• Ability to monitor, track, document, and report office or facility-related information accurately and consistently
• Proficiency in managing multiple administrative and operational requirements while meeting established deadlines
• Proficiency in Microsoft Word, Excel, Outlook and Teams, with the ability to learn workplace operations and facility management systems.
• Demonstrated ability to work independently, manage competing priorities and respond calmly and resourcefully in a fast-paced environment.
• Experience managing vendors, facilities requests, access or visitor systems and administrative operations with strong attention to detail and customer service.

Education and

Certifications:

• Required:
  
  High school diploma or equivalent, relevant job experience
• Preferred:
  Bachelor's degree in Business Management

Benefits:

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Military Differential
• Tuition reimbursement
• Paid federal holidays

Security Clearance:

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet…