Materials Officer

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"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

Peggy Focheux Duval:
Director of Learning & Development, France

Duties and responsibilities related to the Materials Officer role:

• Source, evaluate, and negotiate with local and international suppliers to secure the best quality products, equipment, and services at competitive prices for all hotel departments (F&B, Housekeeping, Engineering, etc.).
• Process approved Purchase Requests (PRs) and generate Local Purchase Orders (LPOs) accurately and efficiently using the hotel's designated procurement system (e.g., Birch Street, Oracle, or Sun Systems).
• Collaborate closely with the Head Chef and Food & Beverage team to procure daily market list items, fresh produce, and specialty ingredients, ensuring they meet the hotel's strict quality and hygiene standards.
• Conduct regular market surveys within Qatar to monitor price fluctuations, identify new products, find alternative suppliers, and uncover cost‑saving opportunities.
• Maintain a comprehensive and up-to-date supplier database, tracking vendor performance, delivery reliability, pricing agreements, and contract expiration dates.
• Liaise with the Receiving and Store keeping teams to ensure incoming deliveries match the LPO specifications, and promptly resolve any discrepancies regarding quantity, quality, or damaged goods directly with the suppliers.
• Assist the Materials Manager or Director of Finance in tracking departmental spending against approved budgets and preparing monthly procurement and savings reports.
• Ensure all purchasing activities strictly comply with the hotel's internal financial audit policies, ethical sourcing guidelines, and local Qatari trade and import regulations.

Education: Bachelor’s degree or Diploma in Supply Chain Management, Business Administration, Finance, or a related field.
Experience: Minimum of 2–3 years of purchasing or procurement experience, preferably within a 5-star luxury hotel or large hospitality group in the GCC.
Technical

Skills:

Strong proficiency in hospitality procurement software (such as Birch Street, FMC, or Oracle) and advanced skills in Microsoft Excel.
Key Attributes: Excellent negotiation and relationship‑building skills, impeccable integrity and ethical standards, and the ability to work efficiently under pressure to meet tight operational deadlines.