Stewardship Officer; Grant Accountant, Pre-Award, and Operations

Overview

Description

TITLE: Stewardship Officer (Grant Accountant, Pre-Award, and Operations)

LOCATION: Fully remote but must be based in the Pacific Northwest states of Oregon, Washington, Idaho, Alaska, or Montana. Office space may be available depending on the location.

Trout Unlimited (TU) takes care of the rivers and clean water that trout, salmon, and communities around the country depend on. We want to make sure healthy rivers and fisheries are available for all people to use and enjoy. TU has 300,000 members and supporters supported by a respected staff of organizers, lawyers, policy experts, and scientists, who work out of more than 45 offices across the country.

TU’s project managers oversee a portfolio of restoration, fish passage, and instream flow replenishment projects. The projects have become more complex and larger as TU has secured large, multi-year funding sources. Now, TU is at a critical moment. To maintain our impact and reputation for delivering best-in-class conservation outcomes in prioritized watersheds, we need to obtain additional capacity to support project proposal development, grant accounting and management, and procurement/contracting.

We are excited to add a new position to our team to address these needs in Oregon, Idaho, Montana, and other states.

Trout Unlimited (TU) seeks to hire a self-motivated and competent Stewardship Officer (Grant Accountant & Pre-Award Operations). The role will focus 50% of the time on pre-award, compliance, and business operations in Oregon, Idaho, and Montana, with the other 50% on grant accounting activities within the states located in the Rockies Region.

The position will help Directors, Program Managers, and Project Managers, and will work closely with Grant Accountants to achieve project success by managing funding awards throughout their lifecycle: from proposals, grant execution, and contracting, to invoicing, reporting, and project closure.

The role will work closely with Directors and conservation teams, as well as staff and leadership from the legal, compliance, procurement, finance, and accounting, and development teams. The role will ensure that effective and efficient processes and systems are in place and serve as a liaison as needs arise.

• Manage pre-award activities for the assigned portfolio of project staff using knowledge of grant management rules and regulations, technical expertise, and analytical skills.
• Ensure all applications meet agency and organizational guidelines and published timelines and deadlines.
• Assist the project staff in developing budget(s) and budget justifications including proofing the budget for inconsistencies and ensuring accuracy.
• Advise the project staff on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor’s requirements.
• Manage post-award contract administration, including the dissemination of award information and other required documents such as insurance certificates, audits, license information, and budget information.

• Support internal compliance with procurement, contracting, and grant management policy and regulatory requirements.
• Support the development of vendor contracts and purchase orders.
• Support the development of subawards and subrecipient management.
• Support conservation staff in navigating compliance and procurement systems and processes, and meeting policy and regulatory requirements.
• Work closely with the legal, compliance, and development teams to support file organization, template development, systems updates, and other administrative needs.

• Manage development, upkeep, and delivery of staff training and resources to ensure proficiency in key processes.
• Interface with IT staff to resolve Net Suite, CRM issues and/or suggest system enhancements.
• Develop and maintain productive working relationships with VPs, State Directors, and conservation teams across relevant geographies.
• Act as a liaison within and across teams, facilitating efficient collaboration and information exchange on…