Senior Contracts Administrator

Job Description

If you can run a contract portfolio end-to-end in a fast-paced government contracting setup, we’d like to connect!

• Fed Tech is a group of entrepreneurially minded people on a mission to unlock the benefits of technology.
• We believe in the value of deep tech and its positive impact on the world, aspiring to democratize access to it for entrepreneurs and professionals around the world.
• We are venture builders who thrive at the intersection of US entrepreneurship, breakthrough technologies, and mission‑driven organizations.
• Since 2015, we have supported over 1,000 companies that have collectively raised more than $5B in funding, while also partnering with hundreds of corporate, government, and university clients.

As Senior Contracts Administrator, you will be the organization's expert in contracts administration, independently managing the full contract lifecycle across Fed Tech's portfolio - negotiating agreements, managing subcontractor and prime relationships, and ensuring compliance across federal contracts, grants, and commercial agreements. You will be the subject matter expert in contracts administration, reducing risk while improving consistency and efficiency. This is a highly independent role partnering closely with Finance, Program Ops, Growth, project teams, leadership, and external stakeholders.

• Independently lead terms, conditions, and risk negotiations across federal, grant, and commercial contracts/agreements, partnering with delivery, BD, and other teams to facilitate alignment, including management of subcontract relationships under primes (flow‑downs, NDAs, and teaming agreements, etc)
• Manage the subcontract agreement process and relationships independently (drafting through closeout), ensuring subcontractor compliance and reporting standards, with support from Program Ops
• Administer contracts across multiple types (Firm‑Fixed‑Price, Time & Materials, Cost‑Plus‑Fixed‑Fee) and vehicles (GSA Schedules, BPAs, and IDIQs), plus other vehicles such as federal grants, cooperative agreements, and commercial agreements for corporate and university clients
• Review RFPs, RFIs, and proposal materials to ensure contractual and compliance alignment prior to submission
• Ensure adherence to FAR, DFARS, and applicable regulations (CMMC familiarity a plus), proactively identifying and resolving compliance gaps
• Independently manage contract records in Fed Tech's ERP system (Unanet), ensuring enterprise compliance with federal and state registrations, insurance requirements, novations, and transitions
• Partner with Finance and Program Ops on contract setup, invoicing alignment, and closeout; coordinate with contracting officers, external legal counsel, and internal teams on compliance and contracting implications
• Lead specialized contracts‑related projects (i.e., compliance audits, template development, vendor negotiations, regulatory updates) as priorities shift

• 7+ years in contracts administration or a closely related Gov Con function, with demonstrated expertise in executing the full contract lifecycle independently
• Direct, hands‑on negotiation experience on federal prime contracts
• Subcontract management experience, including drafting, negotiating, and administering subcontract agreements
• Recognized as a subject matter expert in FAR, DFARS, and federal contracting compliance; ability to serve as authoritative advisor to senior leadership and internal stakeholders
• Hands‑on experience across multiple contract types (Firm‑Fixed‑Price, Time & Materials, Cost‑Plus‑Fixed‑Fee) and federal vehicles such as GSA Schedules, BPAs, and IDIQs
• Hands‑on experience setting up and maintaining contracts in an ERP system (Unanet, Deltek Costpoint, or comparable Gov Con ERP)

• Experience administering federal grants or cooperative agreements (e.g., NSF)
• Commercial or non‑federal contracting experience (strongly preferred)
• Experience in a small or mid‑size organization as the primary contracts authority, owning the full contract lifecycle across federal and commercial work
• NCMA or similar…