PMO and Staffing Administrator; Entry Level to SME TS​/SCI Poly

Position: PMO and Staffing Administrator (Entry Level to SME)  TS/SCI with Poly REQUIRED
** PMO and Staffing Administrator (Entry Level to SME)  TS/SCI with Poly REQUIRED*
* ** Category:
** Administration

** Main location:
** United States, Virginia, Arlington

** Position :
** J

*
* Employment Type:

** Full Time

** Position

Description:

*
* CGI Federal has an exciting opportunity for  PMO and Staffing Administrators within our Intel sector advancing the national security mission through cutting edge technology.  You must have a passion for keeping pace with rapidly evolving technology advancements and leveraging your knowledge on a highly collaborative team to deliver state-of-the-art capabilities.

The PMO and Staffing Administrator provides foundational support to project managers and staffing leads. They handle project documentation, maintain staffing logs, track resource availability, and assist with meeting coordination. This role ensures daily project operations and team allocations run smoothly.

CGI Federal is growing its high-performance team whose members share a passion for building high-quality, scalable, advanced IT solutions in a collaborative, fast-paced, outcome-driven mission.

This position is located in our Arlington office; however, a hybrid working model is acceptable.

** Your future duties and responsibilities:*
* Key Responsibilities (Entry Level)

Staffing Support:
Track team capacity, update resource availability schedules, and help onboard new project team members.

Meeting Management:
Schedule project and staffing meetings, prepare agendas, record minutes, and track action items.

Documentation:
File project documents, update risk/issue registers, and maintain templates.

Reporting:
Assist in gathering data for PMO dashboards and weekly resource utilization reports.

Key Responsibilities (Junior Level)

PMO Administration & Support

- Meeting & Event Management:
Schedule project kick-offs, stakeholder reviews, and team workshops. Prepare agendas, take meeting minutes, and track action items.

- Documentation Control:
Maintain risk registers, issue logs, and dependency tracking files. Ensure document version control across project management information systems.

- Reporting:
Compile data for routine PMO dashboards, health checks, and project summary reports.

Staffing & Resource Management

- Resource Allocation:
Track the availability, capacity, and assignments of project personnel across the portfolio.

- Onboarding & Offboarding:
Assist new team members in setting up project accounts, system access, and provide orientation on PMO procedures.

- Timesheet Management:
Administer systems for tracking project hours, operational costs, and project expenses.

Governance & Process Compliance

- Process Adherence:
Ensure project managers and team members follow the agreed project management methodologies and frameworks.

- Communication Liaison:
Act as the central point of contact for ad-hoc queries from internal and external stakeholders.

Key Responsibilities (Mid-Level)

Resource and Staffing Administration

- Capacity Planning:
Maintain and analyze complex resource forecasting models across the project portfolio, identifying skill gaps, bench time, and staffing bottlenecks.

- Onboarding & Offboarding:
Coordinate the end-to-end mobilization of project staff, including provisioning system access, managing project allocations, and ensuring compliance with HR and project policies.

- Timesheet & Allocation Tracking:
Audit weekly timesheets, approve expense reports, and resolve cross-charge discrepancies between departments or clients.

- Vendor Management:
Assist in processing vendor contracts, Statements of Work (SOWs), and purchase orders for external contractors.

PMO & Governance Support

- Portfolio Reporting:
Aggregate quantitative data to generate weekly and monthly status reports, highlighting resource utilization rates and budget performance for leadership.

- Risk & Issue Management:
Track portfolio-level risk registers, escalating resource constraints and cross-project dependencies to PMO leadership.

- Documentation Control:
Administer the Project Management Information System (PMIS) by ensuring version control and audit readiness for all project documentation.

Key Responsibilities (Senior Level)

Strategic Portfolio Administration & Governance

- Portfolio Oversight:
Administer governance frameworks across a complex matrix of concurrent, multi-million-dollar projects.

- Data Integrity:
Maintain and audit the Project Management Information System (PMIS) to ensure an integrated database across all portfolios.

- Process Optimization:
Champion continuous improvements of PMO methodologies based on process metrics and predictive outcomes.

- Executive Reporting:
Design, deploy, and maintain advanced executive-level dashboards to provide data-driven visibility into global operations.

Enterprise Staffing & Capacity Management

- Capacity Forecasting:
Develop predictive capacity models to analyze enterprise supply and demand, mapping long-term resource bottlenecks before they impact project delivery.

- Demand & Resource Allocation:
Coordinate global…