IT Project Administrator

Catholic Diocese of Arlington - Headquarters, 200 North Glebe Road, Arlington, Virginia, United States of America

Posted Tuesday, August 25, 2026 at 4:00 AM

Meaningful work
* service oriented and respectful work environment
* work-life balance
* telework opportunities
* generous leave, including paid FML
* more paid holidays than the federal government, including Christmas week off
* free parking as well as free transportation to/from Ballston metro
* paid lunch breaks
* professional development tuition assistance
* tuition assistance for your children enrolled in our diocesan schools after 1 year of employment
* medical, dental, vision, life, disability, 403(b) and retirement plans.

Salary range: $70-80K

The Office of Information Technology is responsible for selecting, deploying and supporting software, hardware and telecommunication resources for the 450 + staff members of the Central Administrative Offices of the Catholic Diocese of Arlington (CAO), the Arlington Catholic Herald (ACH), and the Catholic Charities of the Diocese of Arlington (CCDA) to utilize in fulfilling their mission within the Diocese. The infrastructure is a two domain environment with a single AD forest and includes 10 + remote Catholic Charities Offices (CC).

The Catholic Charities network is a WAN with remote locations connected by VPN, while the CAO is a LAN environment supporting the immediate campus of 200 North Glebe and 80 North Glebe.

• Draft project charter in collaboration with executive sponsor, subject matter expert(s), stakeholder(s) and technical resources.
• Assist the Director, Assistant Director and/or Application Services Team Lead in the development of work breakdown structure, project plan, stakeholder matrix and communication plans using existing templates.
• Propose tasks and activity assignments for internal and external technical project resources based on WBS.
• Assist in the Evaluation of project risks and help develop mitigation strategies/plans.
• Coordinate project status meetings with technical resources, stakeholders and subject matter experts. This includes identifying appropriate attendees, scheduling location and necessary resources, drafting and circulating meeting minutes to participants.
• Coordinate and draft project communications that are identified in the communications plan and/or communications matrix.
• Monitor project progress and draft project status reports.
• Draft presentation materials for status meetings (e.g. project analytical reports or PowerPoint presentations).
• Monitor progress and schedule sign-off reviews for key milestones and deliverables.
• Coordinate receipt of vendor invoices and review/approve payment for authorized services.
• Monitor budget to actual project expenses based on approved project budget.
• Track internal/external hours based on approved project hours.
• Coordinate issues management list and problem resolution by external and internal resources.
• At conclusion of project, prepare summary of results and lessons learned and organize and archive all relevant project files.

• Supervision Received
  • Given wide latitude and exercises significant discretion under the general direction of the IT Director.
• Physical Demands/Working Environment
  • While performing the duties of this job, required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weight of 10 – 50 pounds
  • Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read
  • Frequently required to sit, hear, talk and use repetitive motion of the…