Program Analyst

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

The Program Analyst will provide program assistance, analysis, and support to program offices responsible for a wide variety of missions and duties. They will be assigned duties specific to the programmatic needs of the individual office, including but not limited to general office management, human resource activities, administrative oversight, budgetary tracking, unit security practices, timekeeping, travel arrangement, management of internal data systems, and other duties as needed.

• Assist program office and Directorate management in monitoring the use of human, budgetary, and technical resources in accordance with Directorate and Bureau strategic goals and objectives
• Analyze existing administrative processes and programs and make recommendations for most effective use of existing practices and/ or propose new programmatic guidance based on this analysis
• Draft and contribute to Directorate and Bureau-level quarterly performance reports (QPRs) - drafting narrative, tracking metrics, and obtaining clearances
• Track use of current year resources and assist with forecasting future resource needs for the program office;
  Update and maintain internal control systems for appropriate budgetary tracking
• Prepare procurement requests to meet Directorate requirements for travel, training, goods, and services;
  Validate requests through analysis and comparisons with data from other sources;
  Monitors and maintains office equipment, vehicles, and supplies
• Serve as the subject matter expert for travel, including facilitating employee travel orders in E2 Solutions, serving as a Travel Arranger, and assisting with passport and visa issues
• Assist in the administrative management of the program office's security operations, to include oversight of critical infrastructure functionality. This includes serving as a Unit Security Officer, overseeing access control, preparing, and maintaining emergency action plans, and maintaining appropriate security documentation, such as container sheets, egress maps, and requests for introduction of new technology.
• Assist in the administrative management of the program office's physical property, to include workspace management, equipment procurement, receipt of deliveries, and vehicle service.
• Write standard operating procedures for administrative operations;
  Coordinate congressional, FOIA, and OIG responses as requested by program office management SBU - CONTRACTING AND ACQUISITIONS
• Assist with human resource actions, including timekeeping, drafting visa and passport requests, tracking vacancies, reviewing hiring actions, coordinating the onboarding of new personnel, ensuring compliance with standard operating procedures, maintaining organizational charts, and creating work schedules
• Serve as the TIA liaison supporting fulfillment of Executive Directorate requests and transactions, including those involving security clearances, access control, procurement, and compliance with government rules and regulations
  * Facilitate and arrange meetings for budgets, resources, and strategic planning activities
• Draft and edit correspondence aimed at a variety of government and nongovernment audiences. This may include budget justifications, regulatory materials, policy guidance, technical papers, and proposed management initiatives
• Assist in developing and formulating requests for future budgets
• Serve as the unit alternate custodial officer, including conducting special projects such as property inventory and usage of telecommunications equipment
• Perform other duties as assigned.

• Bachelor's degree
  - Preferred:
  Business, Management, or related fields
  - Five (5) years of specialized experience, in lieu of degree
• Three (3) years specialized experience
  - Preferred:
  Department of State experience
• Strong writing skills in order to write or supervise DS policy, reports, letters, justifications and other documents with recommendations for management programs, policies and activities.
• Ability to work in a fast-paced environment to meet deadlines and to handle pressure situations.
• Must be proficient with Microsoft Excel, SharePoint, and database programs to support reporting, budgeting, and tracking work activities.
• Must have excellent written and oral communications skills, and the…