Business Operations and Administration Specialist

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around leading with integrity, owning the outcome, growing together, and moving with purpose in everything we do for our employees, customers, partners, and communities.

We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Business Operations Specialist to join our team! This position provides business operations and administrative support on a team of analysts and subject matter experts supporting the Office of the Deputy Assistant Secretary of War for Strategic Readiness (DASW(SR)), Warfighter Development Division, Warfighter Education Section, in its work on the Senior Service College (SSC) Task Force's review of the SSC Fellowship Program and broader SSC portfolio, in support of the Office of the Under Secretary of War for Personnel and Readiness (OUSW(P&R)).

The Business Operations Specialist owns the operational backbone of the team — workflow, reporting cadence, resourcing, and stakeholder coordination — so that analysts can stay focused on the substance of the SSC review.

This position will be onsite daily at the Pentagon, located in Arlington, VA.

We are proactively building a pipeline of qualified candidates for future anticipated opportunities. If your background aligns with our anticipated needs, a member of our Talent Acquisition team may reach out should a role become available or to proactively screen you for the role.

The responsibilities include, but are not limited to:

• Serving as the primary business operations and administrative specialist on the team, overseeing daily operational workflow, resourcing, and schedule management across concurrent SSC Task Force priorities
• Coordinating and managing scheduling, logistics, and read-ahead materials for team meetings, senior leadership briefings, and engagements, including the Warfighter Education Coordination Council (WECC) and Military Education Coordination Council (MECC)
• Tracking taskers, suspenses, deliverables, and action items across the team; maintaining operational status trackers and proactively flagging at-risk timelines or resource gaps to leadership
• Overseeing document quality control and formatting standards for briefing materials, decision papers, reports, and presentations prepared for DASW(SR) and OUSW(P&R) leadership, ensuring accuracy, consistency, and a polished, professional standard
• Managing business operations inputs for recurring reporting cycles — including the NDAA 557 Report, Government Accountability Office (GAO) report responses, and other Congressional and stakeholder reporting products — by coordinating data calls, timelines, and submission logistics
• Owning records, document control, and knowledge management for SSC Task Force products, including SharePoint site administration, information taxonomy, and version control
• Coordinating travel arrangements, calendars, conference room reservations, and visitor and facility access logistics,…