Payroll and Compliance Manager

• Remote
• Finance
• Full-Time
• Requisition #: PAYRO
  005547

About Techno Serve:

At Techno Serve , we believe that everyone deserves the opportunity to build a better life. For over 50 years, we have given smallholder farmers and entrepreneurs the skills, connections, and confidence to lift themselves out of poverty. We leverage the power of markets and the private sector to create sustainable economic growth to benefit people and the planet. Our unique mix of business solutions, deep knowledge of local contexts, and data-driven insights is helping to fight poverty across Africa, Asia, and Latin America.

Techno Serve staff are local–95% are from the countries in which they work. We put a high premium on collaboration and entrepreneurship. We hold ourselves and each other to the highest standards of integrity and transparency. And we focus on delivering lasting impact for our mission.

Job Summary:

The Payroll and Compliance Manager is responsible for managing Techno Serve's payroll function, ensuring accurate and timely processing of payroll for US and expatriate staff. This role also oversees the corporate insurance program, incident reporting, and governance tracking. The Payroll and Compliance Manager supports risk management activities, prepares payroll-related data for processing by the accounting team, and collaborates with senior management to develop and implement strategies that support the organization's overall goals.

Primary Functions & Responsibilities:

Payroll Management

• Process semi-monthly payroll for 100-200 US and expatriate staff accurately and timely, ensuring compliance with TNS policies and procedures
• Ensure compliance with time policy for all employees paid from the US office
• Review and audit payroll records, resolving discrepancies promptly in collaboration with HR and accounting teams
• Compile and prepare payroll data for processing and posting in the accounting system, and assist with the reconciliation of payroll liabilities.
• Coordinate with HR and Finance managers across the organization to continuously improve the payroll process and provide insights and recommendations based on payroll data analysis
• Ensure timely filing of quarterly and year-end reporting, including W-2, 941, and tax deposits
• Maintain thorough knowledge of payroll regulations across multiple states and coordinate with relevant agencies
• Complete and maintain up-to-date payroll-related state registrations and filings
• Work with payroll provider to resolve all payroll tax notices in a timely manner
• Assist in the preparation of 990 payroll and regulatory filings
• Assist in preparation of audit schedules and supporting documentation for donor and statutory audits
• Assist in the reconciliation of global payroll clearing accounts
• Recommend and maintain up-to-date payroll policies and procedures

Insurance and Incident Management

• Administer the corporate insurance program, overseeing the timely annual renewal process and maintaining an inventory of country-level insurance programs
• Serve as the main liaison with Techno Serve's global insurance broker for corporate and country-specific policies
• Maintain and oversee an incident reporting tracking mechanism, coordinating needed support
• Collaborate with country teams to address and resolve insurance-related challenges
• Ensure the annual workers compensation premium audit is completed

Governance Tracking

• Maintain and enhance the Country Compliance Database system for corporate and local entity governance documentation
• In partnership with the General Counsel, update, and track a comprehensive governance checklist and associated filing system
• Ensure timely completion of mandatory governance actions by working with Country Directors and Controllers
• Maintain up-to-date membership roles for…