Events Project Manager

Location:

Arlington, Virginia

Job Type: Contract

Compensation Range: $40 - $44 per hour

We are seeking a highly organized and driving Creative Production Project Manager to oversee the end-to-end execution of a high volume of events annually. In this role, you will serve as the critical central hub connecting internal creative teams, external vendors, and operational work streams to ensure every event comes to life seamlessly. You will manage the entire lifecycle of both creative and technical production elements—from initial concept scoping and asset creation through to on‑site execution.

By building robust timelines, managing budgets, and streamlining cross‑functional communication, you will ensure our entire event portfolio is delivered flawlessly, on time, and on budget.

• Cross‑Functional Project Management – Own the full lifecycle of creative production for events, coordinating across environmental design, creative assets, video/photo, AV, and external vendors. Manage dependencies across work streams to ensure timelines stay on track and deliverables are aligned.
• Production Planning & Run of Show – Build and maintain detailed production timelines, including milestones, asset delivery schedules, and team deadlines. Develop comprehensive run‑of‑show documents outlining session flow, speaker transitions, technical requirements, and contingency plans to ensure smooth execution.
• Budget & Scope Management – Partner with stakeholders to develop and manage budgets for creative and production elements. Translate ideas into realistic scopes, identify trade‑offs when needed, and proactively flag risks, scope changes, and resource constraints.
• Stakeholder & Vendor Coordination – Act as the primary point of contact across internal teams and external partners. Drive regular status updates, ensure alignment across all contributors, and elevate issues early to keep projects moving forward and aligned with event goals.
• Creative Operations Support – Enable senior leadership to focus on high‑level strategy and creative direction by managing day‑to‑day coordination. Provide clear recommendations, surface key decisions, and ensure visibility into progress across all events.

• Proven experience in project management or production within live, virtual, or hybrid events.
• Background in experiential marketing, event production, or creative/agency environments.
• Track record managing complex, multi‑workstream events with diverse stakeholders.
• Experience coordinating across design, video, AV, and vendor teams.
• Strong ability to build timelines, manage budgets, and oversee execution.
• Exceptional organization and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to translate high‑level goals into actionable plans.
• Proactive problem‑solving and risk management.
• Comfort operating in fast‑paced, high‑visibility environments.

• Experience with environmental or experiential design.
• Familiarity with AV/production and technical event execution.
• Understanding of spatial planning within event environments.
• Experience working in donor‑focused or highly regulated settings.

We welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by Randstad Digital offers a comprehensive benefits package, including medical, prescription, dental, vision, AD&D, and life insurance offerings, short‑term disability, and a 401K plan (all benefits are based on eligibility).

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.