Transit Procurement Contract Administrator II

Overview

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails procurement, acquisition, and contract administration support for a major transit agency in the Washington, DC area. The contracts manager is responsible for contract and task order management & coordination, pre‑award and post‑award procurement activities for contract & task Orders, record and document management, procurement support and contract management services, contract administration support such as RFPs, pre‑proposal meetings, kick‑off meetings, change orders, and closeout.

This position is full‑time on‑location at the client office near the New Carrollton metro station in Hyattsville, MD, with the potential to travel to client sites/offices as needed within DC, MD, and/or northern VA.

• Mentor and support project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinate and collaborate with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.
• Develop and maintain a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identify unfavorable terms, risk allocation, and change and dispute procedures. Ensure development and implementation of a flow‑down matrix for subconsultant agreements.
• Establish processes for change management within the project team and in cooperation with the client. Proactively capture, track, manage and report all potential project changes and cost impacts using the standard Change Order Log. Ensure contractual compliance of change procedures, including providing timely notice to the client for all potential changes. Work closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes.
  
  Serve as the project lead for advancing potential change orders and defending against back charges and claims. Develop merit arguments for submission to the design‑builder in accordance with the contract requirements and HNTB interests. Engage EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.
• Facilitate internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensure that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively capture, track, manage and report all contract and potential project risks (negative and positive) using the standard project‑specific Risk Register.
• Support the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Review design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participate in scheduled Project Reviews to provide an update on project change order and risk status.
• Support the closing out of all contractual requirements. Assist the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.
• Perform other duties as assigned.

• Bachelor’s degree in Engineering, Construction Management, Finance or related degree
• 10 years related contract experience
• 5 years in a lead role working directly for the contractor or architect/engineer

• Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees between $15MM and $50MM

HNTB is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability or veteran status.