Part-Time Event Manager

About the Position

The Office of Events Management at George Mason University’s Mason Square (Arlington) campus is hiring a Part‑Time Event Manager. This role supports the planning and execution of conferences and events at the Mason Square Campus.

The Part‑Time Event Manager will coordinate and manage conferences, events, and other activities at Mason Square.

• Serves as the primary venue representative for clients throughout the full event lifecycle, providing expert guidance from initial planning through execution.
• Conducts site visits with prospective clients, advising on venue suitability, available services, and event possibilities.
• Supports clients in identifying event needs and translating them into detailed logistical plans, including room layouts, audiovisual requirements, parking, security, and catering.
• Provides clear and comprehensive logistical guidance to internal and external clients, including cost estimates and information on support services and university policies.
• Coordinates with internal partners—A/V services, facilities, security, parking, catering, and others—to ensure all event requirements are successfully communicated and executed.
• Maintains accurate documentation and updates event management systems with client information, event notes, timelines, and final arrangements.
• Provides on‑site event support as needed, ensuring smooth operations, issue resolution, and exceptional client experience.
• Monitors event plans and requests to ensure alignment with university policies and guidelines.
• Troubleshoots challenges as they arise, offering a solution‑focused approach to maintain seamless event operations.
• Represents the campus with professionalism, discretion, and a strong client‑service orientation at all times.
• Works with the Senior Event Manager and Audio‑Visual Manager to ensure event audio‑visual needs are understood and communicated to support staff.
• Assists in developing and improving event planning processes to enhance efficiency and client experience.
• Fosters long‑term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations.
• Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolve issues.

• High school graduate.
• Outstanding verbal and interpersonal skills, and ability to work effectively and efficiently with a diverse audience, including university faculty and staff, alumni, donors, students, and the broader community.
• Strong customer‑service, time‑management, and organizational skills with high attention to detail.
• Ability to work in a fast‑paced environment requiring adaptability and problem‑solving.
• Ability to work a flexible schedule, including evenings and weekends.

• Experience with Resource
  25 or other event‑management scheduling programs.
• Knowledge of campus, executive conference center, or other event venues.
• Experience working in higher education.

• Tuition assistance.
• Ability to contribute to a supplemental retirement plan.
• Participation in the Staff Senate.
• Wonderful discounts.