Human Resources Administrative Specialist

• Provide technical and administrative support to the DES HR, Training, and OD team, especially for onboarding, personnel action processing, and payroll processing
• Lead timekeeping and payroll activities
• Investigate payroll discrepancies, calculation errors, and data transmission failures
• Guide DES timekeepers to ensure payroll accuracy
• Disseminate time-related payroll information to department staff
• Prepare reports for DES employees
• Manage administrative aspects of DES HR activities, including HRIS submissions
• Provide executive-level support to the DES Director and Chief Operating Officer
• Manage calendars and organize memos, letters, and personnel actions for the DES Director’s signature
• Assist with merit awards and bonus payment processing for executive approval
• Conduct purchasing and accounts payable activities, including preparing requisitions and purchase orders and processing invoices
• Coordinate FOIA requests with the County attorney’s office and department staff
• Perform other duties supporting departmental and organizational objectives

• Some college coursework in human resources management, business administration, public administration, or a related field at an accredited college or university
• Considerable experience in human resources work in a private, public, or governmental environment
• Additional education may be substituted for experience
• Additional experience may be substituted for education
• Experience with timekeeping and/or payroll functions preferred
• Experience interpreting HR rules, policies, and procedures preferred
• Experience supporting a unionized workforce preferred
• Experience managing data preferred
• Experience in a local government environment preferred
• Successful completion of a pre-employment criminal records check, including criminal, driving, education, professional licensure, and credit history checks
• Ability to work 40 hours per week, Monday through Friday, with some weekends and work after normal hours as required
• Ability to perform sedentary work involving sitting most of the time, occasional walking/standing, and exerting up to 10 pounds of force occasionally
• Technical competence with HRIS, Timeclock Plus, and other systems
• Exceptional communication skills, emotional intelligence, cultural competency, organization, and attention to detail

Demonstrates expertise in payroll processing, timekeeping, and human resources management within a governmental environment. Proficient in HRIS systems and capable of providing executive-level administrative support while ensuring compliance with HR policies and procedures.

• Payroll Processing
• Timekeeping Management
• HRIS Technical Competence
• Human Resources Experience
• Communication Skills

• Payroll Processing
• Timekeeping Management
• Data Management
• HR Rules Interpretation
• Accounts Payable Activities

• Exceptional Communication Skills
• Emotional Intelligence
• Cultural Competency
• Organization
• Attention to Detail

• Human Resources Management
• Unionized Workforce
• Local Government Environment
• Personnel Action Processing
• FOIA Requests

• HRIS
• Timeclock Plus