Administrative Assistant

Who We Are Sabel Systems Technology Solutions, LLC is a leading solution provider and rapidly growing Information and Communications Technology Company specializing in innovative and agile Digital Engineering and Acquisition Technical Stack design, implementation, and support, Strategy and Policy Development, Financial Management, Software Solutions Development, Requirements Analysis and Training, to name a few. Our client base is mostly in the DoD Federal Government Contracting space and we also partner with prime Government Contractors such as Siemens, Booz Allen, McKinsey and have work in the commercial space as well.

We provide clients with large business opportunities and training within our small business agility and people first culture. You will be joining a dynamic and highly motivated team with one goal: "Get quality and secure solutions in the customers hands as soon as possible”.Who We Need We are seeking an Administrative Assistant to assist the US Marine Corps Logistics Sustainment Branch (LPS) in overseeing and managing the planning, facilitation, coordination, synchronization, and execution of LPS operations.

You will synchronize and coordinate teams and personnel in the completion and production of high-quality informational products; work effectively with senior leadership in developing communications support for strategic initiative; present complex ideas succinctly for senior leadership; and utilize knowledge of Marine Corps structures, missions, and programs for organizations involved in logistics activities.

The LPS provides the interface between Marine Corps distribution management personnel and those organizations supporting them. It serves as the focal point in developing more efficient methods of transporting, billing, and documenting the movement of freight, personal property, and passengers worldwide via all modes of transportation. LPS is responsible for planning, developing, interpreting, and implementing policy and procedures governing the distribution and movement of freight, personal property, and passengers worldwide.

This position is 100% on-site at the Pentagon. US Citizenship and eligibility to obtain a DoD Secret Clearance is required for personnel assigned to this position.

What You’ll Do Coordinate with other staff, higher and lower commands, and principal action officers

Coordinate staff work in conjunction with LPS leadership to formulate comments, correspondence, and decision papers based on staff input and personal involvement in the issues of the Branch Support LPS leadership by tracking all issues and taskings that must be resolved or completed by LPS staff

Provide daily on-going support by offering recommendations for draft policy guidance, preparation of point papers, information papers, formal correspondence, Naval messages, briefings, and systems support documents in accordance with Section 4.0, Delivery Schedule Administer the LPS organizational Department of the Navy (DON) Tracker Tasking System, including initiating, monitoring and maintaining all tasks

Coordinate scheduling of meetings and conferences

Record dates, locations, and attendees on the Advocacy SharePoint site for upcoming events to include consolidating briefs, ensuring the most up-to-date documents are available in support of presenters

Post prewritten content to Facebook and monitor for questions/comments and coordinate responses

Monitor the status of all action items (tasks & issues) after each LPS symposium to include an After Action Report (AAR)
Other duties as assigned

Job Qualifications

Required Qualifications Must be a US Citizen with an active DoW Secret Clearance5+ years of executive-level administrative support experience

Prior experience in Department of War (DoW), military, or federal government environments

Experience supporting senior military officers (Colonel, General Officer) or Senior Executive Service (SES) civilians

High degree of professionalism, discretion, and diplomacy

Ability to manage complex calendars, official correspondence, and scheduling

Experience coordinating VIP visits, official travel, and event planning

Skilled in handling both classified and unclassified materials appropriately

Ability to prioritize and execute tasks independently in a fast-paced environment

Experience with MS Word (Advanced), MS PowerPoint (Intermediate), MS Excel (Novice), SharePoint (Novice) and MS Teams

Preferred Qualifications Active Secret security clearance

Bachelor’s degree in business administration, logistics, or a related field

Certified Administrative Professional (CAP) or similar credential

Familiarity with DoW and USMC-specific systems:
Defense Travel System (DTS), Task Management Tool (TMT), SIPR/NIPR networks Enterprise Task Knowledge Management Software (ETMS)
Knowledge of DoW/USMC correspondence formats and administrative protocols

Understanding of USMC command structure, logistics terminology, and culture

Familiarity with Joint Staff or Service-level logistics operations (supply chain,…